Accounts Payable Expense Administrator bei Vincitgroup

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Summary:

Under the general direction of the Accounts Payable Expense Supervisor, the Accounts Payable Expense Administrator will support and maintain the day-to-day activities of all T&E Expense functions including Help Desk, Travel Reimbursement, Expense Reporting, Receipt Audit, Corporate Cards, and Travel Policy adherence for all entities and locations.

EDUCATION:

Required: High School Diploma or equivalent

Preferred: An Associate degree in Business; or equivalent combination of education, training, and experience

EXPERIENCE:

Required:

• Software - Must have a working knowledge of expense reporting software and Microsoft products with Excel expertise.
• Communication skills -- Contacts: Internal Associates; Human Resource personnel; Payroll personnel; Finance/Account personnel; IT; Corporate personnel including Executives; Business Leaders personnel, External Corporate Card providers, Auditors, Consultants, associate reimbursement, and expenses charged to the business unit ledgers.
• Concur experience is a plus.
• This position requires some knowledge and experience in Computer skills.

Preferred: Accounts Payable, Travel Reimbursement and General Accounting to handle the daily activities and provide customer support. Knowledge in the different Accounting processes (Corporate Card, G/A, Payroll, A/P, etc.)

CORE COMPETENCIES (Essential Job Functions):

• Expense reports: Review expense reports submitted by associates for overall reasonableness; ensure that users are not in violation of Corporate Travel Policy and Government regulations.
• Help Desk: Provide backup support and engage in solutions to user problems to ensure user satisfaction and productivity.
• Reports: Provide ad hoc and regular financial reporting to the business leaders across our member companies, including reconciliation to the underlying sources and records
• Duties include training all new travelers in the use of the Corporate Travel and Expense reporting solution to adhere to Corporate Travel Policy.
• Corporate Card administration: Work with business unit to assist in card reconciliation when card may have been suspended or canceled.
• Ensuring daily extract from Concur is complete, accurate and imported in accounts payable in the accounting software.
• Support as necessary the linking of new Corporate Cards to associate in expense reporting system to ensure Corporate Card automated feed of charges.
• Travel Policy: Make changes to audit rules, reports, and system settings to ensure compliance with Corporate Travel Policy.
• Activate and maintain associate data.
• Monitor payroll reimbursements. Continually improve business processes in all assigned areas of responsibility.
• Other duties as assigned, including ad hoc report request, and project work.
• Ensuring that Concur user accounts are up to date on an ongoing basis.
• Ensuring that Concur expenses are turned in on a timely and quality basis.
• Provide assistance to the other departments and Management staff.
• Work directly with associates to address complaints, requests and other matters relating to expense reporting and Corporate Travel Policy.
• Must be able to work with Executives or their delegates to support them with research.
• Questions must be handled with diplomacy, friendliness, accuracy, timeliness, and confidentiality.

VIN123

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!