Senior Public Works Project Manager bei City of Ashland, OR

About the Department

Manages a wide variety of engineering related capital improvement projects in the Public Works Department; participates in the master planning and development of various City utility systems; performs special engineering studies and analyses; administers project contracts and prepares funding documentation; performs project inspections; and performs other work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is a journey level class in the Engineering Project Manager series. Incumbents perform the full range of journey level duties that are expected of an Engineering Project Manager, working with greater independence and having more decision-making authority than incumbents at the Engineering Project Manager level. The Senior Engineering Project Manager is a working level classification with responsibility for managing complex public works engineering projects from start to finish.

Position Duties

Manage a wide variety of public improvement projects with an emphasis on City utility planning and development; establish project scope and work plans; administer the development of engineering designs; develop and prepare budgets; coordinate and manage contract activities, including bid document preparation and procurement; monitor and inspect construction work; prepare change orders as required; close out projects when complete.

Manage, monitor and review construction contracts and contractors to ensure compliance with contractual obligations; administer change orders and estimates.

Inspect a wide variety of capital improvement projects including water lines, waste water systems, storm systems, water plant improvements, and roadway improvements, in order to ensure compliance with construction plans, City standards and specifications, current laws, regulations, and safety standards.

Prepare short and long range plans for future and ongoing projects, including estimated timelines.

Assist with the development, recommendation, and implementation of project management standards, objectives, policies, and priorities as they relate to accepted regional and industry standards of practice.

Receive and resolve public inquiries and concerns regarding City public improvement projects; provide professional administrative support to the Director of Public Works and others as assigned by preparing a wide variety of complex correspondence and analytical documents including project recommendations, correspondence, technical documentation, grants, and staff reports.

Participate in Department strategic planning activities; assist in drafting new ordinance language; contact other municipalities and conduct print and Web research on various engineering-related issues as assigned; evaluate local regulations for compliance with State regulations.

Coordinate assigned activities with those of other departments, outside agencies and organizations; represent the City at various meetings and events.

Interact with residents, business owners, contractors, internal City departments, and state and federal agencies in order to resolve conflicts.

Follow all safety rules and procedures established for work areas.

AUXILIARY JOB FUNCTIONS: 

Maintain proficiency by attending training conferences and meetings, reading materials, and meeting with others in areas of responsibility.

Perform other work as assigned.

Minimum Qualifications

EDUCATION, TRAINING AND EXPERIENCE

Education:  Possession of a bachelor's degree with major coursework in project management, construction management, engineering, business administration, public administration, or a related field.

Experience:  A minimum of five (5) years of professional project management experience including at least three (3) years of managing engineering or construction projects.

Substitution:  Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above education requirement.

Desirable Qualifications:   Previous engineering project management experience in a municipality is desirable. Knowledge of AutoCAD and GIS computer software and systems; registration as Water Rights Examiner in the state of Oregon; Project Management Professional certification; Incident Command System Certification (100, 200, 300, 700, etc.).

SPECIAL REQUIREMENTS

License:  Possession of, or the ability to obtain and retain, an Oregon driver license by the time of appointment.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Principles of project management, including construction and engineering projects.

Basic principles, practices, and procedures associated with engineering and architectural construction, design, and cost estimation methods.

Principles of project accounting and cost control methods.

Methods, materials, and techniques used in the construction of public works, building and utilities projects.

Modern developments, current literature and sources of information regarding civil engineering and building codes and ordinances.

Applicable federal, state, and local laws and regulations.

Research methods, report writing techniques, and statistical concepts and methods.

Common word processing, spreadsheet, and database software.

Ability to:  

Manage all aspects of construction projects, including scoping and planning, budgeting, contracting, procurement, inspection, change orders, and closure.

Coordinate issues such as demolition, inspection, security, title clearance, soil testing, site location, property management, and preparation of files for auditing.

Facilitate the resolution of conflicts between project stake holders in order to ensure that project goals are met on time and within budget.

Interpret, explain and apply city, state and federal laws regulating municipal engineering project management.

Conduct meetings with individuals and/or groups, including developers, contractors, architects, landowners, and the general public.

Read and understand construction plans.

Exercise sound independent judgment within general policy guidelines.

Communicate with the public and staff, occasionally in stressful situations.

Represent the City effectively in consults, counsel, business and professional groups.

Assist and support team performance and work cooperatively with other team members while serving in a lead capacity.

Provide positive support to internal and external customers.

Communicate effectively, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS: 

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(1) Mobility: frequent sitting for long periods of time; occasional walking, standing, bending, squatting, pushing, pulling, turning. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; occasional holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

WORKING CONDITIONS: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily performed in a typical office environment and is subject to moderate noise; however, some work occurs in a field environment and may be subject to exposure from dust, smoke, fumes, hazardous materials, and varied weather conditions.

Other Qualifications

Please apply ONLINE at https://www.governmentjobs.com/careers/ashlandor

 A completed City application must be filed online with the Human Resources Department before the deadline shown above and may be supplemented with a resume of work experience. Resumes are NOT accepted in lieu of a completed City application. Resumes received without a completed City application will not receive a response from the Human Resources Department.

Following a review of the applications, a limited number of the most highly qualified applicants may be invited via email to proceed further in the selection process. Those not selected for interview will be notified in email (no phone calls please). The applicant selected must provide, at the time of employment, appropriate documentation of citizenship, as required by the immigration and Naturalization Act of 1986.

Per Oregon Revised Statutes 408.225 and 408.230, the City of Ashland grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application. Please note that you need to submit documentation of your eligibility at the time of your application.

A thorough background investigation will be completed on the candidate selected for hire.

The City of Ashland is an equal opportunity employer and will not discriminate against an employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin or mental or physical disability unless based on a bonafide occupational qualification.

 The City of Ashland will make reasonable accommodations for the disabled.  Individuals with disabilities requiring accommodation in the application or testing process MUST inform the Human Resources Department of the City of Ashland, in writing, no later than the final filing date as stated on the job bulletin.  Applicants needing such accommodations should document the request, including an explanation as to the type and extent of accommodations needed to participate in the selection process.