Parts Coordinator-Grand Island bei Wilson Trailer Company

Wilson Trailer Company a leader in the Truck Trailer Manufacturing is seeking a detail-oriented individual to perform parts clerk duties. Perform general administrative functions such as data entry, filing, answering the telephone, scanning, faxing, mailing, and greeting customers, vendors, etc. Previous Parts clerk experience would be a plus. This is a busy job with a variety of duties. We offer a competitive wage and benefit package. A pre-employment drug test and background check is required. An equal opportunity employer.

Parts Clerk Wilson Trailer Company

Department:              Parts & Service                       Job Status:     Full Time

FLSA Status:             Non-Exempt (hourly wage)    EEO Code:    Admin Support

Overtime:                   May be required                      Reports To:    Parts Sales Manager

Pay Frequency:         Weekly                                    Supervises:     None

Amount of Travel:    None

Work Environment: Office and heavy manufacturing Plant

Work Schedule:        Eight hour shift as assigned, Monday thru Friday at 5 day work week locations.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential function, including physical demands. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Position Summary

Under regular supervision, the Parts Clerk is responsible for processing parts orders from a variety of sources; invoice and collect payments from parts customers. Perform administrative duties for the Parts Department working with customers, vendors, and freight companies.

Essential Functions

1. Perform general administrative functions such as data entry, filing, answering the telephone, scanning, faxing, mailing, and greeting customers, vendors, etc.
2. Process parts orders (faxed or emailed stock orders and online store orders), invoice parts orders and process credit memos for parts return invoices.
3. Receive payment on cash sales and maintain a daily log of cash, check, or credit card transactions. Process credit card transactions for payment of invoices.
4. Receive purchase orders that are shipped from vendors directly to customers and any purchase orders that are delivered directly to the Parts Department.
5. Process export papers for parts shipped to other countries. Work with vendors and Supply Chain to find country of origin for parts on invoices.
6. File claims with UPS and freight companies for lost or damaged parts.
7. Create Bill of Ladings for shipments and arrange pick up with LTL companies either online or by phone. Assist in tracking shipments for customers.
8. Foster positive relations with customers, vendors, coworkers, and the Company.

Physical and mental requirements needed to perform the essential functions

• Functional vision, normal or corrected.
• Functional hearing and speech.
• Ability to report to work punctually at the beginning of the workday.
• Ability to read and understand production and print orders.
• Ability to access, input, and retrieve information from a computer.
• Ability to use keyboard and use of mouse or alternative input device(s).
• Ability to understand and follow safety rules and regulations.
• Ability to meet physical demands.

Skills & Requirements

Age:                                 Eighteen years of age minimum.               

Education:                      High school diploma, or equivalent.

Preferred Experience:   One-year data entry experience preferred.

Computer Skills:            Competent.

Certifications:                None.

Communication:            Ability to read, write, comprehend, and communicate clearly and concisely using the English language.    

Other Requirements:    Able to wear hardhat, eye, and ear protection & safety toe boots.

Physical Demands                            

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.