Operations Coordinator (Part-Time) bei Acres.com Career Opportunities

About The Role

Acres.com is looking for a part-time Operations Coordinator to provide foundational administrative and operational support for our fast-growing team in Fayetteville, AR. Reporting directly to the Chief People Officer (CPO), you will own the smooth functioning of the office environment and implement efficient systems that maximize executive and team productivity. We seek an exceptionally organized, responsible, and efficient administrator who is looking for part-time in-person work in a vibrant environment and supporting an incredible team. This role is ideal for someone who likes to steward and facilitate environments, expectations, and experiences for a team.

Core Responsibilities

1. Office & Workplace Operations

• Office Management: Drive the day-to-day functionality of the Fayetteville office, ensuring all spaces are consistently stocked, organized, and presentable.
• Facilities Coordination: Act as the primary point of contact for external vendors and internal issues, managing maintenance tickets/support and maintaining aesthetic elements (e.g., watering plants).
• Executive Hospitality: Serve as the company's first impression, greeting guests and overseeing general office supplies (e.g., ordering coffee/drinks).

2. Administrative & Executive Support

• Talent Coordination: Support the scheduling process for hiring, handling all candidate communications and scheduling requests from internal stakeholders.
• Travel & Logistics: Help book and coordinate travel for remote employees, candidates, and executive/board events, including handling dinner and offsite venue reservations.
• Swag & Branding: Manage the corporate swag store and ordering to ensure brand presence is maintained.

3. Operational Efficiency & Systems

• Workflow Management: Revise, manage, and improve key workflows within the HR Information System (Rippling) to ensure data accuracy and process fluidity.
• Efficiency Initiative: Identify and implement opportunities to leverage AI for scheduling hygiene and overall administrative efficiency.
• Event Logistics: Plan, schedule, and facilitate internal company events and support external events by preparing and shipping necessary materials.

Key Competencies

Hard Skills & Functional Knowledge

• Logistics & Project Management: Proven ability to manage multiple complex schedules, vendors, and detailed travel itineraries simultaneously (including domestic travel and venue booking) with strong verbal and written communication skills
• Systems Proficiency: Familiarity with or quick aptitude for mastering administrative software (e.g., HRIS like Rippling, scheduling tools, ticketing systems).
• Process Improvement: Demonstrated ability to document, analyze, and optimize existing administrative workflows for speed and accuracy.
• Digital Fluency: Capability to research, propose, and implement AI/automation tools to drive scheduling and operational efficiency.

Soft Skills & Traits

• Exceptional Organization & Detail Orientation: A compulsive focus on precision, accuracy, and thoroughness.
• Proactive Ownership (Hardworking): The ability to anticipate needs and proactively address them before being asked.
• Executive Communication & Poise: Professional, discreet, and effective communication with internal leadership, external candidates, and high-level guests.
• Resourcefulness: The capacity to find creative solutions, manage complex tasks on a limited budget, and adapt quickly in an evolving 60-person startup environment.