Chief of Staff bei East Central University

FLSA Status: Exempt

Grade: 12

Position Summary

The Chief of Staff serves as a strategic advisor to the University President, providing executive-level support, managing critical initiatives, and coordinating institutional priorities while serving as the primary liaison between the President's office and key stakeholders.

Essential Job Duties

• Serve as key strategic advisor to the President, managing priorities and supporting executive decision-making on critical institutional issues.

• Coordinate and oversee the President's Leadership Class (PLC) program, including mentoring students and teaching leadership courses.

• Serve as the University’s legislative liaison, maintaining regular communication with local, state, and federal officials; monitoring and analyzing proposed legislation; preparing position statements; and coordinating advocacy efforts that support the University’s mission and strategic goals.

• Serve as the official record keeper for the Office of the President, ensuring accurate maintenance, organization, and preservation of executive records, correspondence, and institutional documentation in accordance with University and state retention policies.

• Manage all aspects of President’s Circle.

• Lead cross-departmental projects that advance strategic priorities and institutional initiatives.

• Manage communications and relationships with the Board of Regents, including meeting preparation and materials.

• Plan and execute high-profile university initiatives and events, including RUSO Board Meetings, Presidential Town Halls, Commencement ceremonies.

• Assist in developing and implementing university policies and ensuring alignment with board directives.

• Coordinate internal and external communications for the President's office.

• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications 

• Bachelor's degree with 3-5 years of experience
• Master's degree preferred
• Experience in higher education administration
• Strong background in strategic planning and project management
• Experience with policy development and implementation
• Demonstrated executive presence, including professional communication, polished presentation skills, and exceptional written and verbal proficiency

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Demonstrated ability to think strategically and provide sound judgment in complex situations
• Strong organizational and project management skills with ability to lead cross-functional initiatives
• Excellence in written and verbal communication with ability to interact effectively with diverse stakeholders
• Comprehensive understanding of higher education policies, compliance requirements, and governance
• Strong problem-solving abilities with capacity to handle sensitive matters with discretion
• Proven ability to build and maintain collaborative relationships across all organizational levels
• Ability to work independently while managing multiple priorities and deadlines
• Must have a strong work ethic and lead by example 
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job. 

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounter while 
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office 
equipment.

Supervisory Responsibility

Provides guidance and training to others; gives input regarding employees' performance.

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf