Payroll Manager bei Charlesbridge, MHC

Description

SUMMARY 

The Payroll Manager is responsible for supervising and processing all aspects of the company’s payroll function in compliance with federal and state regulations as well as company policies. The Payroll Manager will possess a strong understanding of cross-functional touchpoints that impact the system. This individual may suggest solutions to complex problems and projects across the different system modules. This position will partner with the Benefits team to process benefit deductions and serve as a resource for employees with answering payroll questions. 

The Payroll Manager will demonstrate a high level of integrity, in-depth knowledge of payroll, and perform with a high level of accuracy and a proactive approach to customer service. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Manage and process the company’s payroll; create payroll batches, enter commissions, bonuses, incentives, etc.; enter and verify time and attendance exceptions on a bi-weekly basis, including employee leave of absences.
• Research payroll inquiries to determine the correct payment of wages in accordance with company policies and local and federal statutes. Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Enter and verify earnings and deductions into employee’s records to ensure proper payment of taxes, insurance premiums, and other benefits.
• Act with urgency to resolve payroll discrepancies and answer employee inquiries about their payroll or the system. 
• Serve as a resource to the Accounting team on GL reconciliation questions. 
• Maintain quarterly tax filings and annual preparation of W2’s. 
• Train employees on how to accurately use the payroll system (including but not limited to submitting time off requests and hourly employee timecard entry)
• Complete employment change data for new hires, promotions, demotions, transfers. 
• Prepare new employee onboarding and perform post hiring quality control and I9 verification.
• Act as a liaison between Paylocity and the varying state agency for the remote employees outside of Massachusetts. 
• Complete mandatory quarterly and annual reports.
• Prepare and fund retirement, HSA, and FSA plans.
• Prepare Ad Hoc report generation.
• Review reports to ensure accuracy of the Company’s payroll.
• Partner with the HR department for payroll and HR audits. 
• Perform administrative duties of moderate to high scope of confidentiality for the Human Resources Department.
• In cooperation with other HR units, participate in ad-hoc or special Human Resources projects deemed a priority and perform related work as required.
• Complete all internal Company training as assigned and required.
• Adhere to the Company’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non-public information.
• Exhibit the ability and desire to embrace and enhance the Company culture.

SECONDARY/ RESPONSIBILITIES 

• Maintains payroll guidelines by writing and updating policies and procedures.
• Update employee org charts.
• Complete employment verifications for employment and credit purposes.
• Assist with monthly benefit invoice reconciliation and open enrollment.
• Assist with 401k, workers compensation, and payroll audits.

Consider this description to be the foundation of your job, not its boundaries.  Expect to participate in internal and external training sessions and activities not described here which enhance the quality of service to the client.

SUPERVISORY RESPONSIBILITIES

One direct report