Hospital Property Management Specialist- Claremore bei Cherokee Nation

Facilitates the movement of property and materials throughout Cherokee Nation WW Hastings Hospital and CN Health Services from acquisition to distribution. Assures that a property record is established and maintained for all existing and newly acquired property classified as an asset.  Assures the maintenance of records for all non-tribal property.

Ensure systematic control, maintenance, surveillance, accountability, optimum utilization and disposal of all property and supplies owned or leased by Cherokee Nation WW Hastings Hospital.  Records description, value, location, and other pertinent information of each item.  Prepares appropriate paperwork for acquisitions, transfers or disposals of equipment, parts and/or supplies.  Assures that assets are distributed to the proper location and department and are properly recorded into inventory records.  Assures that a property record is established and maintained for all existing and newly acquired property classified as an asset.  Assures the maintenance of records for all non-tribal property.  Assures that an annual inventory of all assets is conducted and that these assets are accounted for and reconciled.  Disposes of obsolete, inoperable or improperly utilized assets in accordance with established policy, laws and regulations.  Examines stock to verify conformance to specifications.  Conducts periodic inventories to keep records current and ensure that equipment is properly maintained.  Examines records to determine that acquisition, sale, retirement, and other entries have been made.  Maintains appropriate records on equipment, parts and supplies.  Processes necessary paper work for procuring needed equipment, parts and/or supplies.  Verifies receipt of purchases and that orders are correct. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities are required.

EDUCATION REQUIREMENT

High school education; or general education degree (GED).

EXPERIENCE REQUIREMENT 

An additional one year experience and/or training in management of inventory, materials, property, plant and equipment, or office work is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Certification indicating successful completion of courses and/or training in property management equivalent in content to Federal Property Management training is desired. Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwirting rating.

OTHER SKILLS AND ABILITIES

Must possess user knowledge of personal computer software and disk operating systems. Knowledgeable of inventory and property management systems and the ability to manage such systems in an efficient manner.  Professional information of the principles and practices of governmental and/or tribal budgeting and accounting.  Knowledge of guidelines, policies and procedures, and regulations regarding asset management as set forth by established guidelines.  Ability to reconcile all property and maintain accurate property and supply records according to guidelines and regulations.  Ability to communicate courteously and effectively with other staff, vendors, tribal and governmental agencies as well as the public, both orally and in writing.

OTHER QUALIFICATIONS

Employee must not and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG’s Cumulative Sanction Report, or the GSA’s List of Excluded Providers, or listed on the OIG’s List of Excluded Individuals/Entities (LEIE).

PHYSICAL DEMANDS 

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT  

While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to extreme cold and extreme heat. The noise level in the work environment is usually moderate.