Procurement and Contract Manager bei Waukegan Community Unit District 60
Waukegan Community Unit District 60 · Waukegan, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Waukegan
- Position Type:
Administration - Date Posted:
10/20/2025 - Location:
Lincoln Center - Closing Date:
10/30/2025 Additional Information: Show/Hide - Responsible for all competitive solicitations, including requests for proposals, requests for information, requests for qualifications, and bid notices;
- Maintains knowledge of current and emerging federal and state statutes and regulations, District policies, and best practices related to procurement, purchasing, contractual provisions, contract administration, and budgetary/financial controls;
- Performs the tasks of procurement card program administrator, to include but not limited to resolving account problems, auditing school and departmental accounts and training cardholders and site card administrators;
- Publishes and distributes competitive solicitations for and to vendors;
- Participates in the tabulation and analysis of competitive solicitations to determine the best value and best quality proposal/bid for goods and services;
- Initiates contact with vendors relative to supplies and equipment for procurement;
- Obtains and studies comparative prices and quotations that are derived by state contracts and cooperative purchasing contracts;
- Purchases by competitive solicitations and negotiations supplies, services and equipment necessary for operation of the school district;
- Studies price trends and market conditions;
- Keeps informed of sources of supply and new product development;
- Investigates quality of purchased items and ensures that they meet purchase specifications;
- Develops and implements procurement procedures, processes, and contractual provisions adhering to federal and state statutes and regulations; District policies; and best practices. ;
- Gathers all information and documents needed to produce and negotiate competitive and noncompetitive contracts (including those associated with professional services, software, and sole sources) that, to the greatest degree practicable, protect the interests of the District, its students, and its staff, seeking and coordinating input from District users and associated departments, including Risk Management, Information Technology, and Office of General Counsel;
- Leads pre-bid/proposal conferences;
- Monitors all purchase requisitions to determine correctness of information, coding, etc.;
- Assists in preparing 1099 information;
- Conducts procurement training to district personnel;
- Develops and maintains appropriate records, such as vendor list, contract files and purchase order files;
- Assumes responsibility for correspondence relating to school board purchasing;
- Supervises the Purchasing Agent and Purchasing Specialist;
- Prepares periodic reports relating to purchasing functions;
- Perform other duties are required or assigned.
- Conduct one on one training with current and new administrators regarding procurement, purchasing, and vendor payment. Conduct procurement, purchasing, and vendor payment workshops for coaching, secretarial, operational, and other support staff. Provide daily assistance, as necessary, to all staff.
- Through strict adherence to applicable federal, state, and District statutes, regulations, and policies, prepare competitive solicitation specifications, including requests for proposals, requests for information, requests for qualifications, and the like. Forward final documents to qualified suppliers. Conduct bid opening meetings and document all returned bid/proposal packets. Review all bids/proposals and prepare comparison documentation for the Board of Education. Upon Board approval, obtain any required bonds and certificates of insurance, process purchase orders, monitor delivery of goods and services and other contract terms.
- Develop and implement a comprehensive procurement program associated with non-competitive goods and services (including professional services, software, and sole sources) through which the procurement office gathers all information and documents that are needed or helpful for the procurement office to negotiate and produce contracts that, to the greatest degree practicable, protect the interests of the District, its students, and its staff, seeking and coordinating input from users and associated departments, including Risk Management, Information Technology, and Office of General Counsel.
- Develop and implement a comprehensive and orderly system for keeping, retrieving, and making publicly available all District contracts, and for ensuring their correspondence to relative budget or grant items;
- Work with District staff to develop specifications for major one-time purchases and re-occurring purchases. Participate in all procurement activities including: source selection, selection through interviews, quality surveys and on-site inspections of suppliers, negotiation of price, deliveries and terms, consolidation of commodity items and reduction or elimination of freight and shipping charges
- Maintain a high level of integrity and accuracy, database fields controlled with the purchasing office. Database fields include qualified vendor list, purchase requisitions, purchase orders, change orders, and open purchase orders.
- Assist in the management of all fixed assets, inventory control and appraisal values for school district properties. Coordinates all furniture purchases in district to achieve uniformity and standardization of product lines within the buildings.
- Administer district’s procurement card program. Responsibilities include: adding/deleting users, adjusting credit limits, disputing unauthorized charges, reviewing all transactions and back-up documentation.
- Support contract users in all aspects of contract administration, including contract compliance, contract reports, and contract renewal.
- Work closely with Accounts Payable staff to facilitate the timely payment for purchases and maintain mutually beneficial relationships with vendors.
- Assist the Director of Business & Financial Services with reports requiring specific purchasing/vendor data
- Graduation from four (4) year accredited college or university with a degree in Business Administration or related area.
- Four (4) years of demonstrated experience in procurement (competitive and otherwise), purchasing, warehousing, and contract administration; or demonstrably related field.
- Strong procurement (competitive and otherwise), purchasing, and contract administration capabilities as demonstrated in planning, organizing, and executing plans.
- Strong project management skills.
- Good written and oral communication skills.
- Evidence of being a team player along with the ability to accomplish tasks.
- Good organizational skills, self-directed, systematic, flexible, able to work independently.
- Demonstrated capacity to oversee and improve procurement systems.
- Demonstrated capacity for continuous attention to detail.
- Basic knowledge of law.
- Certification from National Institute of Governmental Purchasing (NIGP), Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), National Association of Purchasing Management (NAPM) or Certified Purchasing Manager (CPM)
| Procurement and Contract Manager | JobID: 6112 |
Who We Are:
Waukegan Community unit School District No. 60 serves nearly 15,500 students in preschool through grade 12 and is located halfway between Chicago, IL and Milwaukee, WI on the shores of Lake Michigan. The District has on early learning center, 15 elementary schools, five middle schools and a high school program divided between three campuses. The District encompasses portions of Waukegan, Beach Park, and Park City.
Why We Do This Work:
Waukegan Community School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning.
Position Description:
The Procurement and Contract Specialist is responsible for promulgating and administering the life cycle of existing and new contracts to support the District's requirements for products and/or services while ensuring compliance with applicable federal and state law, District policy, and best practices relative to procurement processes, contractual terms, and budgetary/financial controls. All employees of WPS60 are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, champion the needs of our students, and drive continuous improvement.
Reports to: Associate Superintendent of Business and Financial Services, CSBO and indirectly to the Office of General Counsel.
Department: Business and Financial Services
Essential Duties and Responsibilities:
Responsibilities: General Duties
Qualifications:
Required
Note: The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities and requirements.
Work Environment: Busy office environment with multiple priorities and frequent interruptions.
Terms of Employment: Twelve months.
Compensation: Based on Experience, Per Administrators Salary Structure
Only online applications will be considered for interviews.
Apply: www.wps60.org
Waukegan Community Unit School District 60 offers employment opportunities without regard to age, gender,
race, color, national origin, religion, marital or military/veteran status, sexual orientation, pregnancy, parental
status, genetics, disability or other protected category.
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