Inventory Manager bei CAFFEY DISTRIBUTING COMPANY INC 1

Description

SUMMARY

The primary purpose of the Inventory Manager is to maintain inventory accuracy and monitor internal controls related to inventory.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Warehouse Inventory Standards.
  • Design, develop and maintain internal control systems to minimize inventory variances.
  • Review the results of daily cycle counts with the Controller and Warehouse Management to ensure a proper reconciliation.
• Act as a resource related to researching inventory variances. This includes specialized knowledge in areas such as PO Receipts, Location Moves, Transfers, Returns to Suppliers, etc.
• Maintain and meet expectations of inventory variances within the required monthly budget.
• Ensure daily inventory cycle counts are performed and all significant variances are investigated and resolved.
  • A minimum of 80 cycle counts per day must be performed to provide adequate count coverage of the inventory.
    • The frequency of counts will be based on sales velocity of individual items to ensure we have adequate count coverage of all items in inventory over the course of a month.
  • In addition to daily cycle counts, the following counts should be performed daily:
    • Any significant variances identified during previous counts.
    • Items with negative inventory or low inventory (less than 5 cases) to avoid pick errors or Vertique issues.
    • Items appearing on the Old Beer Report to avoid rotational issues.
  • A full dunnage inventory count will be conducted once a month.
  • Cycle counts will be required on weekends periodically to attain adequate count coverage.
  • Results of daily counts should be reviewed with the Controller and Warehouse Manager. This includes addressing the following type of issues:
    • Timeliness of product put-aways
    • Location moves by replenishment personnel
    • Adequacy of the check in process
    • Other internal control issues detected.
• Manage the physical inventory process which includes staffing, organizing the counting process, and researching variances identified.
  • Physical Inventories will be conducted a minimum of 3x per year including year-end.
  • Additionally, a Physical Inventory will be triggered within 30 days if the inventory variance exceeds more than $5000 during a rolling 60-day period.
• Advise purchasing manager of any excessive inventory positions.
• Cross-train warehouse management on cycle counts to ensure adequate coverage in your absence and for physical inventories.
• Maintain records of inventory adjustments (Phyvar/Breakage/Repack/etc..) as required by company policy.
• Perform other duties as assigned.
• Obey all federal, state and local laws.

 

COMPETENCIES REQUIRED

• Problem Solving Identifies and resolves problems in a timely manner; develops alternative solutions; uses reason even when dealing with emotional topics.
• Technical Skills Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Listens to others without interrupting; remains open to others ideas and tries new things.
• Oral Communication Speaks clearly and persuasively in positive or negative situations; responds well to questions; participates actively in all company meetings.
• Teamwork Puts success of team above own interests; able to build morale and group commitments to goals and objectives; recognizes accomplishments of other team members.
• Managing People Includes staff in planning, decision-making, facilitating and process improvement; takes responsibility for subordinates activities; makes self available to staff; continually works to improve supervisory skills.
• Business Acumen Understands business implications of decisions; demonstrates knowledge of market and competition; aligns work with strategic goals.
• Organizational Support Follows policies and procedures; supports organizations goals and values; benefits organization through outside activities.
• Judgement Displays willingness to make decisions; supports and explains reasoning for decisions.
• Motivation Sets and achieves challenging goals; measures self against standard of excellence.
• Professionalism Treats others with respect and consideration regardless of their status or position.
• Safety and Security Observes safety and security procedures.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

JOB KNOWLEDGE AND/OR EXPERIENCE

Associate degree (A.A.) or equivalent from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

 

COMPLEXITY OF DUTIES

Repetitive, routine, or semi-routine duties involving the use of numerous established clerical, statistical, and/or other general procedures involving average detail and variation where the employee is responsible for recognition of previously defined sets of circumstances and correct choice of actions within limits of clearly prescribed standard practices and procedures, requiring the making of contingency decisions and the use of some judgment.

 

SUPERVISION RECEIVED

Under specific direction where definite objectives or goals are established requiring the use of a wide range of procedures and the employee plans and arranges own work and coordinates the work of others, referring only unusual cases to supervisor or others.

 

RESPONSIBILITY FOR ERRORS

Probable errors usually detected in succeeding operations and generally confined to a single department or phase of company activities. Errors could cause some internal confusion and delay or cause customer or supplier complaints but could be detected and adjusted with little difficulty. Corrections would involve backchecking by others and would involve some moderate monetary losses. Most work verified or checked either by systems and procedures, or supervision.

 

CONTACT WITH OTHERS

Contact with other persons within department or with other departments, and occasionally with persons outside the company on routine matters furnishing or obtaining information requiring only ordinary courtesy, tact and decorum.

 

CONFIDENTIAL DATA

Work with some confidential data where the effect of any disclosure would be negligible or where the full import is not apparent in the routines performed.

 

MENTAL / VISUAL / AUDITORY DEMAND

Flow of work and character of duties involves normal mental and visual attention most of the time.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Somewhat undesirable working conditions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and sometimes exposed to dust, dirt, heat, fumes, cold, noise, vibration, water, oil, etc.; but with none present to the extent of being disagreeable.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

 

A job description, by its nature, cannot include every aspect of the job. Because of this, any function that would reasonably fall under the responsibility of the Inventory Manager is assumed and it is expected that they will act accordingly. The Inventory Manager will be expected to perform any other task not included in this job description requested by management.

Qualifications

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