Grants Specialist bei None

Job Announcement

Position Title:            Grants Management Specialist

Department:             Fiscal

Supervised By:         Grant Management Director

Location:                   Alpine

Status:                      Non-Exempt

Posted:                     October 2025

Closing Date:            Until Filled

Compensation:         $35.70 – $46.97/Hourly - DOE

Grant:                       N/A

Hours:                       Full time, Monday-Friday, 8:00AM-4:30PM. 

GENERAL STATEMENT OF RESPONSIBILITIES: 

Under the direction of the Chief Financial Officer (CFO), the Grants Management Specialist you will perform a variety of assignments related to the review, award and administration of grant mechanisms. Advise the program managers/coordinators of the responsibilities, requirements, and grants management policies and procedures regarding the proper use of funds throughout the life of the grant(s) and scope of work. Exercise responsibility for assuring compliance with terms of grants, provide quality, consistent, timely, and efficient oversight of the pre- and post-award processes.  The work of the Grants Management Specialist is dynamic, fast-paced, and deadline driven with a focus on problem solving, teamwork, and effective communication. Maximize research outcomes by providing strategic analysis of new funding opportunities to help organization plan, implement, and evaluate grant applications.   Prepare, organize, delegate tasks accordingly, compile, write, and submit grant applications.  Possess the ability to multi-task and prioritize deadlines of pre/post grants to assure all application documents, budgets, programmatic and financial reporting are monitored from start-up to close-out.   This includes the ability to apply analytical and evaluative techniques to the identification and resolution of grants administration issues through a knowledge of laws, regulations, and agency policy.

SPECIFIC DUTIES AND RESPONSIBILITIES: 

1. Responsible for Grant writing and the Grant monitoring process, coordinating funding applications throughout the year to financially supplement designated programs. 

2. Correlates funding priorities with trends in funding from government and private sources.

3. On a consistent basis, , review available source material relating to potential grant funding for SIHC. On an ongoing basis, maintains relationships with organizations and agencies who act as resources for funding opportunities. Keeps CFO informed regarding opportunities.

4. After obtaining approval from the CFO, compiles and submits funding proposals and grant applications. This includes grant-specific research; extensive writing; consultations with the specific Department involved in potentially funded program; preparation of proposed budgets; outreach to community agencies and professionals when collaboration or support for applications is sought.

5. Research government grants agencies and foundations to identify funding sources. 

6. Develop and set-up financial controls (budgets and budget revisions) on grants that align with the grant narrative. Also provide information to grant program managers, and other as needed, on grant-specific financial regulations and guidelines (financial reporting)
7. Ability to perform in cross-functional team approach and job responsibilities 
8. A multi-tasker with strong ability to work under pressure.

9. Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail. Assists the SIHC Department Heads when they seek new grants approved by the Chief Executive Officer (CEO) and are initiated under their direction. This includes reviewing the grant proposal, program, budget and reporting requirements of the granting agency and any important correspondence with the granting agency.

10. Identifies funding opportunities that might require the active involvement of CEO and/or Board of Directors in outreach or networking activities and provides them with background information. When needed, writes media releases or correspondence and facilitates the community relations efforts of the Corporation.

11. Maintain a grant calendar to track deadlines for applications, reports, renewals, and audits.
12. Assist in post-award grant evaluations and impact reporting to funders and stakeholders.
13. Ensure grant activities align with tribal, federal, and state compliance standards, especially in healthcare and community outreach contexts.
14. Participate in professional development and training related to grant management, nonprofit finance, and compliance.
15. Manages awarded grants by:

a.    Maintaining organization-wide data in an accessible format on current grants including amount, source, purpose, budget dates and reporting requirements;

b.    Maintaining comprehensive files for grants that include applications, award letters, reports and other basic correspondence with grantor;

c.    Ensure compliance with any and all financial and contract reporting requirements for all grant funding agencies.

d.    Communicate with federal, state, and county funding agencies and representatives; act as a liaison for SIHC.

e.    Analyze grant financial reports to identify and take appropriate action on   possible over/under spend situations.

16. Complies with all SIHC policies & procedures. 
17. Ability to work flexible schedule may be required based on need.
18. Other duties as assigned.

QUALIFICATIONS:

Education/Experience:  Education, training, and/or experience which clearly demonstrates possession of the knowledge and skills stated above. Bachelor’s Degree in Business Administration, or related field required. Master’s degree in Business Administration or related field preferred.  Experience must include at least managing grants (pre/post-award), development work for nonprofits, with knowledge of government and private funding sources and practices. Applicant must be capable of working with demographic data, health statistics, and economic forecasts, and must have an understanding of national, political, social, and legal issues which have the potential to impact Native American Communities. Broad knowledge of sources of information and statistics at national, state and county levels. Extensive experience utilizing the Internet in research projects required. Must be able to write at a professional level, and have the ability to understand quasi-legal Federal instructions and guidelines. Prior experience working in the Native American Community preferred. Basic understanding of Tribal Sovereignty and awareness of Tribal-State political and legal issues preferred. Experience in media outreach and other community relations strategies are desirable. Administrative experience in a health clinic or other health environment is desirable. Computer literacy required and experience with Microsoft Excel (or similar spreadsheet application) required. Experience with a computerized accounting system as AccuFund preferredMust be at least 18 years old. 

Licenses/Certifications:   A valid driver’s license is required and must be maintained throughout employment. Applicant must be able to travel throughout the organization’s service area including all SIHC site locations. Current certifications and/or licenses appropriate to the positions required education and profession.

Character:   Applicants must have a reputation for honesty and trustworthiness.  Must be responsible and able to exercise good judgment, accept administrative supervision, pay attention to detail, follow instructions, including the ability to interact effectively and communicate with people in a professional and courteous manner.  Must be highly confidential and work as a team with other staff.  Applicants should be sensitive to client’s needs.

Skills: Strong team building, interpersonal, and organizational skills. Ability to establish and maintain effective peer relationships with coworkers within the Department, clinic-wide, and the public. Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions. Willing to be part of a team and cooperate in accomplishing department goals and objectives. Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment. Ability to work with people of all social and ethnic backgrounds, resolves conflicts, negotiates situations, and facilitates consensus. 

Physical and Personal Requirements: Normal clinic/office environment. Sit or stand for long periods of time. Reach, bend, climb, stoop, lift up to 25 lbs. repetitive hand movement; use and view PC. Reliable transportation and car insurance as required by the state. Travel as needed.

Compliance: Each employee plays a key role in creating a compliance culture at SIHC. Employees are expected to learn and comply with all SIHC policies and procedures. One must have the ability to understand the implications and complexities of all compliance policies. Participation in all compliance training is mandatory, and generally has a heightened awareness of policies and regulations that are specific to one’s department and position. All SIHC employees are expected to report violations or suspected violations of compliance policies or regulations. 

Other: Applicants must successfully pass a pre-screening tuberculin skin test or x-ray and a blood/urine drug screening test.  Health must be adequate to perform all duties of the position.  Applicants must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated.

INDIAN PREFERENCE: 

INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472,  unless other laws require the filling of a vacancy without regard to Indian preference (e.g.   Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA).   To receive Indian Tribe ore for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.