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Program Assistant bei Urban Strategies

Urban Strategies · New Rochelle, Vereinigte Staaten Von Amerika · Remote

$41,600.00  -  $41,600.00

Microsoft Excel

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Job Description: Program Assistant

 

 

JOB TITLE

Program Assistant

PROGRAM

Early Head Start

REPORTS TO

Director, Early Head Start

SALARY

$20.00/hourly

LOCATION

New Rochelle

JOB TYPE

Non-Exempt

WORK SCHEDULE

Full Time Position, Five days per week, 40 hours per week, 12 months a year

 

 

General Description

The Program Assistant performs a variety of duties related to the overall support of the program including administrative, office, inventory management, and personnel functions related to onboarding and file management.  This position is designed to support the director with administrative tasks requiring detailed work and documentation.   

 

 

About You

  • A self-motivated and dedicated person who is excited and passionate about working with staff and office functions in a supportive role to enhance the programs operations. 
  • You are personable, energetic, and responsible who can manage multiple projects in a prioritized manner to meet the goals and objectives of our internal Urban Strategies goals and within compliance of all current Head Start Performance Standards.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minimum Qualifications

  • High School/GED Diploma
  • Two years’ experience in customer service, administration and/or office management. 
  • Office procedures; Office 0365; Excel.
  • Competences:
    1. Professional: Interpersonal Relations, Problem Solving, Attention to detail, Time management, Ethic, Teamwork, Community Approach.
    2. Technical: Office Procedures, Computer and Technology Management.
  • Must have valid driver’s license, personal vehicle, and liability insurance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Preferred Qualifications

  • Associate degree in office management, Administration, or related field.
  • Experience in Office of Head Start operations.
  • Experience in Human Resources Management, Business Management, or related field
  • Bilingual; Excellent oral and written English and Spanish.

 

 

 

 

What You’ll Be Doing

  1. Support Director and finance/accounting staff in tracking non-federal share.
  2. Support Director and HR staff in Recruitment, Onboarding of staff, interviewing collaboratively with hiring manager, and maintaining HR employee documentation.
  3. Support recruitment and HR with local job fairs and promoting of hiring of staff.
  4. Support Director and Content Experts in dissemination of information for training and Community events.
  5. Assist Director in organizing all Items needed for the BOD and PC meeting.
  6. Perform all clerical and administrative tasks for the Director.
  7. Process and maintain contracts/addendums and related correspondence for State Childcare Licensing.
  8. Process purchase requisitions related to program needs, center needs, and kitchen needs.
  9. Support the accountability of all purchases and reconcile the budget monthly. 
  10. Record, process and maintain requested meeting agendas and meeting minutes.
  11. Coordinate HR support for administrative office and center offices.
  12. Track and monitor inventory.
  13. Attending all Professional Development training required by the program. 
  14. Completes other related activities and duties as assigned.

 

PHYSICAL DEMANDS:

  • Ability to see at normal distance, hear normal conversations and sounds and use hands and fingers to fill out required forms. Ability to lift infants and toddlers weighing up to forty (40) pounds, twenty (20) pounds overhead and forty (40) pounds from waist to shoulder; occasional lifting of fifty (50) pounds is required and must be able to push/pull up to fifty pounds horizontally. 
  • Ability to sit on the floor, bend at the waist, kneel and/or stoop 75% of the time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as long as the staff disability does not create an undue risk of injury to any enrolled children in the classroom.

 

 

About Urban Strategies

Urban Strategies exists to equip, resource and connect faith- and community-based organizations so that all children and families can reach their full potential. Headquartered in Washington, D.C., our team serves in the U.S. mainland, Puerto Rico, and Central America.

COMPANY CULTURE

Our work is driven by our three core values:

  1. Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.
  2. Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities.
  3. Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential. 

BENEFITS

  • Remote work for eligible positions.
  • Medical and Dental is paid 95% by company and 5% by employee (individual or family). 
  • Vision is covered 100% (individual or family).
  • 401K matched contributions up to 4%.
  • Employee Assistance Program.
  • Vacation time is generous but varies depending on program and position.  
  • 9 Sick Days and 11 Holidays.
  • Every teammate gets long and short-term disability free.
  • Positions that require laptops, the company provides one.
  • Positions that require cellphone, company issues one.

PERKS

  • Meaningful employee engagement programs.
  • Education discounts (BA-PhD) with a variety of education partners. 

OTHER

  • Employment is conditional pending satisfactory results of all required tests and background checks. 



 

 

 

Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections. 

 

To apply:

Please visit www.urbanstrategies.us/careers

Contact us with any questions at Recruiting at symbol urbanstrategies.us

                                                                                                              Equal Opportunity Employer

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