Fire Deputy Chief of Administrative Services bei CITY OF CHEYENNE

Description

JOB TITLE: Deputy Chief of Administrative Services

CLASSIFICATION: Exempt

DEPARTMENT: Fire Rescue

SUPERVISOR: Fire Chief

SALARY: $95,167 to $123,717

Assistant to the Fire Chief with direct responsibility for controlling, coordinating, and supervising the Administration, Community Risk Reduction, and Safety & Support divisions. Responsible for accreditation management, financial oversight, public records management, fire prevention, human resources and professional development, policy development, and execution of department policies, procedures, and operating guidelines. Daily activities include carrying out the mission, vision, and values of Cheyenne Fire Rescue through positive interaction with personnel and the public, community partners, city staff, and governing body members. The Deputy Chief of Administrative Services works under the general supervision and guidance of the Fire Chief. In the absence of the Fire Chief, the Deputy Chief of Administrative Services may exercise authority to act as Fire Chief, ensuring continuity of operations and departmental leadership. Directly supervises personnel assigned to administrative services, community risk reduction, and safety and support divisions.

1. Manages and directs the accreditation process for the department, serving as the designated Accreditation Officer. Makes recommendations for accreditation standards, schedules inspections and assistance from partnering agencies, develops proof of compliance for standards, prepares policy drafts and written documentation, and collaborates with senior staff to coordinate functional areas of responsibility for evaluation.
2. Develops, recommends, maintains, and updates departmental policies, procedures, Standard Operating Guidelines (SOG's), Standards of Cover (SOC), strategic planning, master planning, community risk analysis, and departmental self-assessment manual in collaboration with the Fire Chief and senior staff.
3. Manages compliance activities and programs focused on providing support and recommendations to senior staff in areas of long-range strategic planning, monitoring and developing effective performance measurements, fire protection services, and quality assurance for departmental programs.
4. Develops and administers budget oversight for all divisions within administrative services, including Community Risk Reduction and Safety & Support. Recommends budgetary requirements and needs to the Fire Chief for general fund requests and assists with delivery of budget goals and narrative to the governing body.
5. Manages response data for the department to develop annual reports and matrices outlining the organization's level of service to the community. Analyzes data and prepares technical reports regarding departmental activities and performance.
6. Makes recommendations for human resource needs, performance management, employee relations, recruitment and retention goals, professional development programs, and organizational workload. Works with the Fire Chief and Human Resources Department to create, review, and update job descriptions, identify personnel needs, and manage promotional and entrance examination processes.
7. Coordinates with city staff for purchasing items, including requests for proposals (RFP's), requests for services, professional service agreements, and contracts. Assists with management of federal, state, and local grant funding for the department as assigned.
8. Coordinates with the City Clerk for public record requests through the Freedom of Information Act and public records retention. Coordinates with City Attorney's office for legal matters, resolutions, ordinances, and depositions. Develops and delivers staff reports to the governing body regularly through finance, public services, work sessions, committee of the whole, and city council general meetings.
9. Oversees the inspection, evaluation, and review of the performance, appearance, and operability of apparatus, equipment, digital platforms, and facilities. Oversees the development of specifications and recommendations for fire apparatus, equipment, digital platforms, and facilities.
10. Evaluates the performance of subordinate personnel and provides feedback and expectations regarding performance through coaching, mentoring, and work improvement. Creates professional development programs to enhance personnel and career progression, ensuring career development is clearly defined. Maintains professional education and interaction at seminars and conferences to align with industry standards, changes, improvements, and best practices.

• Responds to emergency incidents as needed, assumes command when appropriate, and directs fire suppression, hazardous material control, rescue, and property conservation activities using established incident command procedures.
• Provides input into all fire department pre-emergency, emergency, and non-emergency operations to ensure the safety of personnel is always considered.
• Supports, coordinates, and interfaces with other chief and company officers to ensure departmental continuity and effective communication.
• Oversees major projects on behalf of the Fire Chief as requested.
• Performs as required, all standard firefighter tasks and skills, including:
  • Donning, doffing, care, inspection, and maintenance of SCBAs and/or respiratory protection
  • Exposure to hazardous atmospheres and environments
  • Climbing stairs while wearing fire suppression personal protective equipment and carrying loads of up to 40 pounds
  • Wearing insulated and encapsulating personal protective equipment
  • Performing search and rescue operations in interior structural firefighting, which includes carrying and dragging victims
  • Advancing charged hose lines in occupancies while navigating obstacles and barriers
  • Climbing and working from ladders, working from heights, and narrow or uneven surfaces
  • Extreme physical exertion for prolonged periods
  • Operating fire apparatus, support vehicles, specialty vehicles, and equipment
  • Problem-solving and critical thinking during stressful and critical times
  • Communicating effectively over portable radios and other mediums while wearing PPE and SCBA
  • Performing as an integral part of the team
• Performs other duties and responsibilities as assigned. The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• • Comprehensive knowledge of practices, regulations, methods, and equipment used in command, fire suppression, and EMS according to NFPA, local, state, and federal standards.
  • Extensive knowledge of operational techniques related to the field and industry.
  • Thorough knowledge of:
    • Fire suppression, EMS, training, and other emergency scene operations
    • Management principles regarding fire department administration and human resource management
    • Federal, state, and local regulations and laws pertaining to the activities of the fire department
    • Accreditation standards and processes
    • Community risk analysis methodologies and standards of cover development
  • Working knowledge of:
    • Budgeting and financial reporting to include city purchasing guidelines
    • Human resources and personnel rules and regulations
    • Grant management and administration
    • Public records management and Freedom of Information Act requirements
  • Ability to:
    • Lead, motivate, coach, train, collaborate, coordinate, and delegate
    • Provide leadership to department members
    • Establish and maintain effective working relationships
    • Analyze data, create plans, and develop budgets
    • Rapidly make critical decisions, understanding emergency circumstances and situational awareness
    • Write, communicate, and report in descriptive, logical detail
    • Act as a liaison and foster positive community and governmental interactions and relationships
    • Delegate and organize multiple changing responsibilities
    • Prioritize work to meet goals and objectives within acceptable time frames
    • Plan, evaluate, assign, and coordinate activities performed by assigned divisions
    • Work with others in high-pressure environments with minimal supervision
    • Approach problem-solving as an innovative process
    • Demonstrate strong skills in problem-solving and conflict resolution
    • Maintain confidential matters
    • Research information and analyze data to arrive at valid conclusions and recommendations, and formulate plans of action
    • Manage multiple assignments within established objectives and deadlines
    • Understand and utilize technological aspects of work related to fire department activities
    • Work as part of a team and independently, and exercise reasonable judgment in decision-making

Recommended Minimum Qualifications (Education and Experience):

• Fire Officer III
• Fire Instructor II
• Fire Inspector II
• Hazardous Materials Technician
• Incident Safety Officer
• NIMS 100, 200, 300, 400, 700, 800
• Degree from a higher academic institution in fire administration/science, or related field of business, finance, emergency management, and leadership
• Ten years in Fire/EMS service with a minimum of five years in fire/EMS operational management
• Any combination of equivalent education and experience

Desirable Knowledge, Skills, and Abilities:

• Any additional education and experience
• Successful completion of the National Fire Academy executive-level courses, including Executive Fire Officer (EFO) credentialing
• CPSE credentialing, such as Chief Fire Officer (CFO), Chief Training Officer (CTO), etc.
• Professional Development for Company Officer (PDCO) or equivalent

Special Requirements:

• Must possess a valid state-issued driver's license
• No felony convictions or disqualifying criminal history within the past 10 years
• Ability to meet the insurability requirements of the City of Cheyenne
• Must meet departmental occupational safety and health standards

The physical demands described here are representative of those that must be met by all personnel to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, personnel are frequently required to stand; sit; walk; talk or hear; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. Personnel are frequently required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

Personnel must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 200 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus. Personnel must maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. Personnel must maintain mental capacity that allows the capability of making sound decisions, demonstrating intellectual capabilities.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those personnel encounter while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Work is performed primarily in office, vehicle, and outdoor settings; in all weather conditions, including temperature extremes; during day and night shifts. Work is often performed in emergencies and stressful situations. Individuals are exposed to sirens and hazards associated with fighting fires and rendering emergency medical assistance, including infectious substances, smoke, and noxious odors, fumes, chemicals, liquid chemicals, solvents, and oils.

Personnel occasionally work near moving mechanical parts and in high, precarious places and are occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, radiation, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate, except during certain firefighting or EMS activities when noise levels may be loud.

Qualifications