Facility Management Assistant bei Army and Air Force Exchange Service
Army and Air Force Exchange Service · Sembach, Deutschland · Onsite
- Junior
- Optionales Büro in Sembach
Job Description
Provides administrative and clerical support to Exchange facilities management. reviews current processes to improve efficiencies resulting in tailored customer experience.
Employment Category
Regular Full Time
Job Tier
1
Job Qualifications
Completion of high school or the equivalent. Accounting/bookkeeping experience preferred. Must possess the ability, knowledge, and skill to operate/use the appropriate systems/software/hardware and standard accounting machines.
If a sufficient number of qualified candidates do not apply, the minimum qualifications may be lowered without reposting.
If a sufficient number of qualified candidates do not apply, the minimum qualifications may be lowered without reposting.
Supervisor
No
Facility Name
EUR ENGINEERING OFFICE
Job Type
Hourly
Salary Minimum
$17.25
Salary Maximum
$21.56
Exchange Location
Germany - - Sembach
Major Duties
Provides high level of customer satisfaction through excellent service. Greets each customer upon contact and/or line of sight. Keeps their needs foremost and creates a welcoming environment, actively engages, and builds trust relationship with the customer in order to deliver a personalized customer experience.
Performs administrative and clerical functions related to utilities consumption and costs, capital program (CP), Exchange facility master plan, and other files, documents, and reports.
Prepares and processes vendor invoice for payment. Initiates new vendor codes for procurement and payment. Prepares solicitation packages and requisitions for purchase orders and delivery orders for equipment and other fixed assets for approved and fund cost management project. Receives and validates receipts of all orders and reconciles monthly facility credit card charges.
Processes fixed asset write-off action for Exchange level approval and submits the appropriate use forms for over the limit or B&I write-off actions. Maintains information in capital program.
Types letters and forms associated with, but not limited to, contracts, purchase orders, etc. Maintains and updates appropriate files, logs, records, and maintenance service requests. Reviews and assigns maintenance service requests for specific areas and ensures proper billing.
Use of PC for data entry and use of appropriate systems/software/hardware for correspondence, reports, etc.
Assures compliance with fire, safety, and security regulations, as well as ensuring the security of fixed assets, cash, and inventory. Practices loss prevention procedures and alerts security and management of potential problems that may involve fraud, waste, and abuse.
Performs other duties as assigned.
Performs administrative and clerical functions related to utilities consumption and costs, capital program (CP), Exchange facility master plan, and other files, documents, and reports.
Prepares and processes vendor invoice for payment. Initiates new vendor codes for procurement and payment. Prepares solicitation packages and requisitions for purchase orders and delivery orders for equipment and other fixed assets for approved and fund cost management project. Receives and validates receipts of all orders and reconciles monthly facility credit card charges.
Processes fixed asset write-off action for Exchange level approval and submits the appropriate use forms for over the limit or B&I write-off actions. Maintains information in capital program.
Types letters and forms associated with, but not limited to, contracts, purchase orders, etc. Maintains and updates appropriate files, logs, records, and maintenance service requests. Reviews and assigns maintenance service requests for specific areas and ensures proper billing.
Use of PC for data entry and use of appropriate systems/software/hardware for correspondence, reports, etc.
Assures compliance with fire, safety, and security regulations, as well as ensuring the security of fixed assets, cash, and inventory. Practices loss prevention procedures and alerts security and management of potential problems that may involve fraud, waste, and abuse.
Performs other duties as assigned.
