Administrative Assistant bei undefined
undefined · Tualatin, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Tualatin
API International is a family business that was established in Portland, Oregon in 1979. We are a manufacturer and wholesale distributor of flanges, expansion joints, valves, other pipe fittings, and custom-fabricated parts for the Agriculture, Exhaust, HVAC, and Water Works markets. At API International, we offer a generous benefit package including:
- Employer-paid health, vision, dental insurance, and long-term disability.
- Full coverage of the base plan premium on the first day of the month following 60 days of employment. Spouse and family eligible for 100% coverage on the base plan premium after one year.
- 80 hours of PTO and 152 hours after the first year (prorated).
- 8 paid holidays (including your birthday).
- 401k with a 4% company match.
- Voluntary Benefits.
- FSA and life insurance.
- Opportunities for advancement within the company.
The Administrative Assistant position supports API mission by providing essential administrative support to the company. This position serves as the first point of contact for visitors and callers, provides administrative support to staff and management, and manages a variety of office functions, including supplies, records, vendor coordination, and clerical tasks.
A typical day:
- Answer and route telephone calls in a professional manner.
- Greet and assist visitors, acting as the first point of contact.
- Order, track, and stock office supplies and maintain supply stations.
- Coordinate with vendors, including janitorial, supply inventory, IT, and maintenance services.
- Retrieve, sort, and distribute incoming and outgoing mail, packages, and courier deliveries.
- Assist with meeting and event planning, including scheduling, room setup, and catering.
- Scan, file, and maintain sales orders and other business records.
- Organize and maintain physical and digital filing systems.
- Input and update data in databases, spreadsheets, and tracking systems.
- Update equipment and office furniture lists for annual property tax reporting.
- Support department-specific needs (e.g., HR, accounting, marketing).
- Provide backup support for Accounts Receivable invoicing.
- Perform other administrative and operational tasks as assigned.
The ideal candidate requires the following:
- High school diploma or equivalent.
- 2+ years of experience in an administrative, clerical, or office support role.
- Knowledge of general office practices, administrative procedures, and clerical processes.
- Professional phone etiquette and strong verbal and written communication skills.
- Basic knowledge of invoice processing.
- Proven success in office coordination.
We highly prefer the following:
- Associate or bachelor’s degree in business administration, office management, or a related field.
- 3 - 5 years of experience in office administration or support.
7 AM to 4 PM. Jetzt bewerben