Office Assistant II – Athletics Activities Clerk bei Del Valle Independent School District

Primary Purpose:

Perform general accounting of athletics funds and other campus activity funds.

Minimum Qualifications:

   Education/Certification

   High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)

   Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by 

   the employee.

Knowledge/Skills:

Knowledge of accounting principles and practices

Ability to use calculator (10 key by touch)

Ability to use personal computer and software to develop spreadsheets and word processing

Proficient skills in typing, keyboarding, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Proficient in the use of technology 

Experience: 

One (1) year accounting and/or bookkeeping experience preferred

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope; Definitions 
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators 

Organization Management

The administrative assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Maintain complete and systematic records of athletics department transactions according to established procedures and generally accepted accounting principles.
• Maintain inventory of athletic department fixed assets, equipment, and supplies.
• Prepare monthly and other periodic athletic department financial reports.
• Assist with athletics department budget preparation.
• Maintain physical and computerized files and records.
• Enter & manage all DVISD district athletic events into online ticket website.
• Recruit and train district professionals providing service at all DVISD district athletic events.
• Maintain list of eligible substitutes to serve at all DVISD district athletic events.
• Work cooperatively with Business Office staff to ensure proper accounting of DVISD campus athletic funds. 
• Prepare and assign all  technology equipment used for online ticket sales at all DVISD campus athletic events.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Perform reconciliations of all online ticket sales for all DVISD campus athletic events.
• Enter and manage all transportation requests for DVISD athletic department trips.
• Assist with keeping DVISD Athletic Department Website and social media platforms updated.
• Assist with department budget management, purchase orders, direct pays, activity funds invoices, etc…
• Process payments for all game officials and game workers.
• Perform any other duties as assigned by the administration.

Organization Climate

The administrative assistant fosters positive school morale through activities such as the following:

• Reinforce excellence.
• Promote a positive and caring climate.
• Use effective communication skills, both written and oral.

Professional Growth and Development

The administrative assistant provides leadership in professional growth and development through activities such as the following:

• Participate in all meetings, special events, and professional development opportunities to improve job-related skills.

Qualities of an Effective Administrative Assistant

The administrative assistant exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Ability to effectively and efficiently organize and supervise athletic event staff.
• Ability to work a flexible schedule to cover evening and weekend athletic events, event times will vary.  
• Ability to demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student-centered environment.
• Correct unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Comply with District and campus policies and procedures, as well as state and federal laws and regulations.
• Comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.
• Maintain confidentiality of information.

Supervisory Responsibilities

• None

Equipment

Computer, printer, copier, iPads, iPods, MiFi jetpacks, telephone, scanner, fax machine, calculator, shredder, and other equipment applicable to the position.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

• May work prolonged or irregular hours and extended work hours to include holidays and weekends.
• Work with frequent interruptions and maintain emotional control under stress.
• Repetitive hand motions; frequent keyboarding and use of mouse.
• May require prolonged use of computer, prolonged sitting, bending, pushing/pulling, twisting, standing, stooping, and bending.
• Occasional lifting and carrying.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.