Administrative Technician - G115 - Right of Way Maintenance bei Columbus Consolidated Government, GA

About the Department

This position supervises the administrative functions of the Special Enforcement Division.

• Processes completed Beautification Division work orders and tracking sheets; reviews each document for accuracy; determines and list mileage on each cutting and litter removal document; determines and assigns a location code to each cutting document; updates the routing list for crews that follow fixed routes; updates the state DOT list; list document data on a monthly tracking sheet with a breakdown of work categories and daily mileage totals.
• Processes completed Forestry Division work orders and tracking sheets; makes initial entries into the log book of documents; locates and closes completed documents in the log book; enters stump information on spreadsheet; makes correction on documents.
• Screens new Beautification  Division work orders to ensure that they were assigned to the correct division; transfers incorrectly assigned documents to the correct division; utilizes the Arc View and Oasis programs to verify that work is being done on city right of way.
• Prepares daily route sheets for the Beautification Division; estimates locations to be serviced; assigns work orders to appropriate crews.
• Researches property ownership and city right-of-way.
• Prepares the Forestry & Beautification Division monthly reports, makes copies, and distributes; enters report information on spreadsheet.
• Maintains herbicide records; calculates totals for hours utilized, the volume of chemicals, acres sprayed, and the cost of the chemicals; summarizes totals for the monthly report; analyzes records for improper type or rates of application.
• Maintains stump removal spreadsheet.
• Prepares the Beautification Division Budget; assist in the preparation of the Forestry Budget.
• Performs internet research on herbicide, adverse weather, and the availability of re-certification courses for employees.
• Maintains all division records; assists in the management of the division budget; maintains records of on-the-job injuries and payroll.
• Maintains inventory of operational supplies.
• Performs other related duties as assigned.

Position Duties

• Knowledge of the principles and practices of modern office administration and procedures, such as letter writing.
• Knowledge of computer software programs used for preparing reports and correspondence.
• Knowledge of the principles of records management.
• Skill in problem solving and decision making. 
• Skill in management and supervision.
• Skill in operating standard office equipment.
• Skill in oral and written communication.
• Ability to work independently and with minimal supervision.
• Skill in mathematical computations.
• Ability to operate a motor vehicle.
• Ability to operate equipment necessary to perform essential job functions.

Minimum Qualifications

Knowledge and level of competency are commonly associated with specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for two (2) years.

Other Qualifications

The work is typically performed while sitting at a desk or table while  intermittently standing, walking or stooping and distinguishes between shades of color.  The employee frequently lifts light and occasionally heavy objects.  Additionally, the following physical abilities are required:

• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.