Accounting Assistant bei Intelice Solutions

The Accounting Assistant plays a critical role in supporting the financial and operational backbone of the organization. This multifaceted position is responsible for a broad range of activities across finance, operations, procurement, inventory, and human resources, ensuring seamless integration and efficiency throughout the company.

Key Responsibilities

Bookkeeping & Financial Support

• Maintain accurate financial records and files.
• Reconcile bank statements and ensure the accuracy of financial transactions.
• Prepare and submit invoices to clients.
• Process invoices and payments, reconcile accounts, and assist with budget tracking and reporting.
• Support month-end and year-end close processes.
• Prepare and submit financial statements and reports.
• Assist with payroll processing and general administrative needs for the accounting department.
• Handle sensitive financial information with the utmost confidentiality.

Procurement & Vendor Management

• Coordinate purchasing activities and manage vendor relationships.
• Track orders and deliveries, ensuring cost-effective procurement practices.
• Support the finance team in maintaining records of procurement transactions.

Inventory Oversight

• Monitor inventory levels and maintain stock records.
• Conduct regular audits and support logistics to ensure efficient supply chain operations.

Human Resources Assistance

• Support HR functions including onboarding, employee record management, and benefits coordination.
• Assist in the preparation of HR reports and documentation.
• Coordinate and schedule interviews and meetings for HR-related activities.
• Assist in organizing employee training and development programs.
• Ensure compliance with labor regulations.

Qualifications and Skills

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• Proven experience in accounting, operations, or administrative roles.
• Proficiency in MS Office and accounting software (e.g., QuickBooks).
• Familiarity with basic accounting principles, HR procedures, and procurement practices.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.

Reporting Structure

The Accounting Assistant will report directly to the Director of Accounting and collaborate cross-functionally with finance, operations, and HR teams to ensure seamless integration of all related functions.