Assistant to Engineering teams in Airbus Commercial bei Airbus Operations SL

Job Description:

Are you a highly organized, proactive, and discreet professional looking for a challenging and rewarding role?

We are looking for an exceptional Assistant to provide comprehensive administrative and logistics assistance to various Engineering teams in Airbus Commercial @Getafe.

This is a unique opportunity for an individual who thrives in a fast-paced environment and can anticipate needs before they arise. 

The ideal candidate will be a solution oriented person, meticulously organized, and possessing a strong sense of pro-activeness, priority management and coordination with multiple stakeholders, mostly internal but also external to the company.

Key Responsibilities:

• Support to various engineering Centers of Competence (CoC) represented in Airbus Commercial Spain (around 300 employees and 9 Senior/Exec Managers) in the following areas:

  • Delegated Functions from National CoC representatives:

    • Representative interface to Facility Management 

    • Heath & Safety contact point for risk prevention and occupational safety aspects.

    • Logistics support to 9 Senior and Exec Engineering managers 

    • Organization Exec Visits and GLSs

      • 1 or 2 Top Executive level visits per year,  around 10 Exec levels visits.

      • Manage complex agenda & confidential matters and documents with Top Management Personal Assistants

  • Additional activities:

    • Coordination of ISR (Subcontracting Representative) activities for Engineering teams within the scope of the position.

      • Monitoring of the needs to support the IOS  in the definition of the scope and activities.

    • Support of managers and team leaders on their team events organization ( ~ 8 per year) including the Executive Experts event (3 days, 100 worldwide people)

    • Organization of events/team boosters/workshops/Roadshows.

    • Newcomers welcoming and IT relay.

    • Support to CoC reps for Travel and expenses (Manage and organize travels and trips for the management team)

    • Support team communications: Create, administer and distribute Memorandums and manage relevant information from other Siglums to the teams (personalia, MoMs, Welcome Letters...).

    • GESUB IOS (tool for subcontractors) administration-register/deregister - allocation 

    • Purchasing orders in Clickn´buy tool: subcontracting, events, workshops, catering, office material, activities, IT equipment... Orders and invoices validation (review overdue and unpaid invoices and, in collaboration with the FEX Department, analyze and solve the problem that generates the blockage).

    • Active coordination with other L.T assistants

    • Discretion and Confidentiality: Maintain the highest level of discretion and confidentiality.
       

Qualifications :

• Exceptional organizational and time management skills with a strong ability to multitask and prioritize effectively under pressure
   

• Advanced proficiency in Google Suite
   

• Excellent written and verbal communication skills in Spain and in English
   

• Demonstrated ability to anticipate needs, problem-solve proactively, and work independently with minimal supervision
   

• High degree of professionalism, integrity, and discretion
   

• Flexible and adaptable

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?: 

At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year (Apróx. 35 days per year in total).

• Attractive salary.

• Hybrid model of working (40% per quarter) when possible, promoting the work-life balance.

• Collective transport service subject to working calendar/home location.

• Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.

• On-site facilities (among others): free canteen, kindergarten, medical office.

• Possibility to collaborate in different social and corporate social responsibility initiatives.

• Excellent upskilling opportunities and great development prospects in a multicultural environment.

• Option to access special rates in products & benefits.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Employment Type:

-------

Experience Level:

Job Family: