Fleet/Leasing Administrator bei Wolter Inc

As an Administrative Specialist for our Fleet Service Group, you'll be an integral part of our team, ensuring seamless information flow between sales, service, and our valued customers. Join us and be part of a company that values your contributions and offers endless opportunities for development.

Why Wolter?

At Wolter, we believe in supporting our employees and providing a workplace where they can thrive. Here's what you can expect when you join our team:

• Competitive Compensation: Enjoy a salary that reflects your skills and dedication.
• Career Advancement Opportunities: Clear pathways for career progression are available, fostering a culture of growth.
• Continuous Learning: Regular access to training and development opportunities to stay ahead of industry trends, complemented by tuition reimbursement to support your educational pursuits.
• Supportive Work Environment: Join a team that prioritizes collaboration, open communication, and support.

An Administrative Specialist will be responsible for the following:

• Fleet Responsibilities 
  • Support / Assist – Director of Corporate Accounts / Fleet Analyst in preparation of presentation to Fleet Accounts. 
  • Monitor all Fleet Accounts with emphasis / focus on equipment performance – budget parameters. 
  • Fleet Renewals/ Extensions
  • Reporting – Supporting/Assisting in Monthly, Quarterly and Annual reporting – with emphasis/analyst on performance. 
  • Participate/development in special fleet reporting. 
  • Participate / support - development of Fleet Strategies w/solution-based approach. 
  • Actively engage in all aspects of retaining / growing Fleet, Leasing and TM&R business with each region. 
  • Participate/support with all Fleet Presentations. Coordinate with IT on system issues or enhancements. 
• TM&R Position responsibilities: (Total Maintenance & Repair)
  • Support Fleet Administrator with TM&R quoting, documentation, and set-up for assigned regions (Central, Eastern, Southwestern, Northern).
  • Support Fleet Administrator with preparation and routing all TM&R paperwork (new equipment, trade-ins, extensions, changes, deletions) across all departments/regions.
  • Complete and file TM&R documents, amendments, and extensions.
  • Support/Assist with all follow-up requirements for all maintenance contracts, documentation, supplements, expired contracts with customers, Account Managers, and applicable internal Wolter Inc. Departments. 
  • Maintain a close working relationship with Fleet Administrator on all new accounts.
  • Assist Director of Corp Accounts, Fleet Analyst/Leasing Mgr., Fleet Administrator preparation of fleet account presentations.
  • Perform other projects as requested.
• Lease Administration Position responsibilities:
  • Support Fleet Analyst / Leasing Manager with third party leasing, quoting, documents, aging functions. 
  • Support Fleet Analyst/Leasing Manager – all off lease third party equipment buyouts transactions. 
  • Assist with monthly WIC (Wolter internal leasing) billing and follow-up with the Used Truck Department on expired lease equipment.
  • Process billing to Used Truck for off-lease equipment.
  • Maintain accurate WIC lease information in Access, Quipware, and VSimple.
  • Maintain/Support Fleet Analyst/ Leasing Manager with tracking/updating all third-party lease, expiration, follow up with Account Managers and updating spreadsheet / database. 
  • Updating Master Lease and WIC Leasing spreadsheet (daily/monthly), including start/end dates, extensions, and changes.
  • Perform other duties as necessary to support Fleet Services Group.

Essential skills and experience:

• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail with effective notetaking.
• Excellent interpersonal and communication skills.
• Strong computer proficiency and above-average math skills.
• Commitment to company vision and mission.
• Knowledge of industrial powered equipment and related industry practices.

Comprehensive Benefits Package:

• Health Insurance: Access top-notch medical, dental, and vision insurance plans for you and your family.
• Pet Insurance: Enjoy peace of mind with our pet insurance coverage, ensuring the well-being of your beloved pets.
• Life Insurance: Secure your future and your loved ones with our robust life insurance coverage.
• Paid Time Off (PTO): Achieve a healthy work-life balance with our generous PTO policy. We value work-life balance and offer 8 paid holidays to ensure our employees have time to relax and recharge.
• 401(k) Retirement Savings Plan: Plan for a secure future with our 401(k) retirement savings plan.

Our mission is to move, store, and power the world more efficiently. You’re part of a team that is connected like family and committed to making an impact.

We are an Affirmative Action/Equal Opportunity Employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. All job offers are contingent upon satisfactory drug screen and driving record results.

Learn more about us at www.wolterinc.com!

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