Accounts Payable Clerk bei IMMY

Description

Accounts Payable deals primarily with managing debtors, reconciling purchases, ensuring vendor bills are paid, and tracking grant expenses.

Key duties and responsibilities

• Accounts Payable 
  • Reconcile invoices to purchase orders in Infor inventory.
  • Enter non-PO bills in Infor
  • Contact vendors to pay bills and obtain missing invoices
  • Communicate with purchasing regarding vendor issues
  • Initiate request for vendor check run
  • Monitor and reconcile accounts payable as needed
  • Review open POs in Infor for receiving errors
• Vendor Maintenance
  • Set up and maintain vendor records in Infor.
  • Communicate with vendors regarding invoices status, payments, or discrepancies.
  • Ensure appropriate vendors have tax ID and 1099 information stored in the system
  • Print 1099s for review
  • Provide W-9s to vendors as requested
• Vendor Invoicing Management
  • Receive, review, and verify vendor invoices for accuracy and completeness.
  • Match invoices to purchase orders and receiving documents (3 Way Match)
  • Resolve discrepancies between invoices, PO, and receipts.
• Accounting Email
  • Primary monitoring and triage of accounting email
• Payment Processing
  • Review and schedule payments according to vendor terms.
  • Prepare and process check runs, ACH or wire transfers.
  • Record payments promptly and accurately for credit cards, wires and ACHs.
• Documentation
  • Scanning paper documents and saving in the appropriate location.
• Continues Improvements
  • Identify process inefficiencies and recommend improvements.
  • Collaborate with procurement, receiving and finance streamline operations.

Qualifications

Qualifications include:

· High school degree or combination of other education/job related experience (Bachelor’s degree is considered a plus) 

· Experience with Excel & Infor experience a plus 

· Excellent problem solving and analytical skills 

· Ability to work independently and as part of a team 

· Medical or scientific background a plus 

· Effective at prioritizing tasks and multi-tasking with a high attention to detail

· Effective written and oral communication skills

Equal Opportunity Employment: IMMY is committed to the principle of equal employment opportunity for all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. IMMY will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, promotion, termination, leaves of absence, compensation, and training.

Background Check Policy: All offers of employment at IMMY are contingent upon clear, acceptable results of a thorough background check. IMMY performs all background checks in compliance with EEOC and FCRA regulations and all other applicable federal, state, and local laws.