HR Analyst - Retirement Services bei Santa Clara Valley Transportation Authority
Santa Clara Valley Transportation Authority · San Jose, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in San Jose
About the Department
Are You Our Next HR Retirement Services Expert?
VTA is seeking a solutions-focused HR Analyst to join our Retirement Services team. If you thrive on leveraging technology, streamlining processes, and mastering the complexities of public pension systems, this is your chance to make a meaningful impact.
Lead. Support. Innovate.
In this role, you’ll be a key partner driving our next-generation ERP implementation while ensuring flawless administration of our 457 pre-tax and Roth plans. With your expertise in CalPERS operations and our single-employer defined benefit plan (ATU Local 265), you’ll safeguard compliance with ERISA, IRS, and DOL regulations through precise analysis and auditing.
Who We’re Looking For
A proactive team player ready to collaborate across HR, Payroll, and Technology. Your skills in HRIS, advanced Excel, and data analytics will help us optimize workflows, manage vendors, and deliver insights that protect the retirement security of 2,000+ employees.
If you’re energized by complex, meaningful work and ready to shape the future of VTA Retirement Services, we’d love to hear from you.
The PositionDefinition
Under general supervision, performs professional human resources work involving a wide variety of human resources functions.
Distinguishing Characteristics
This is the journey level in the Human Resources Analyst series. This level is characterized by assignments that are complex and sensitive in nature and require a high level of competence and understanding of a functional area(s). Incumbents in this class carry out work assignments with independence. This position may be required to provide lead functional or technical direction of paraprofessional or clerical employees.
An incumbent has responsibility for independent action, planning the work, using experienced judgment, solving problems, and the results of the work. Assigned duties require the exercise of judgment or choice among possible actions, sometimes without clear precedents, yet with concern for the consequences of the action. This classification differs from the next lower level of Associate Human Resources Analyst in that incumbents receive less supervision and are expected to perform more responsible assignments with a great deal of independence. This class differs from the higher level Senior Human Resources Analyst class in that the latter has full responsibility for one or more program areas and supervises and/or trains other professional-level employees.
About VTA
The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused transportation options that are innovative, environmentally responsible, and promote the vitality of our region.
VTA provides bus, light rail, and paratransit services, as well as participates as a funding partner in regional rail service including Caltrain, Capitol Corridor, and the Altamont Corridor Express.
As the county’s congestion management agency, VTA is responsible for countywide transportation planning, including congestion management, design and construction of specific highway, pedestrian, and bicycle improvement projects, as well as promotion of transit oriented development.
VTA provides these services throughout the county, including Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga and Sunnyvale. VTA continually builds partnerships to deliver transportation solutions that meet the evolving mobility needs of Santa Clara County.
As we continue to implement our VTA Forward Plan, we aim to strengthen and increase our workforce to take on future opportunities and challenges by elevating our people and our services.
For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward
Family-Friendly Workplace Certification Program (FFWCP)
The County of Santa Clara FFWCP recognizes VTA as a business that creates supportive workplaces for employees and their families.
Family-friendly workplaces improve health outcomes and job satisfaction for employees and increase work productivity and retention for employers. Employers can create a family-friendly workplace by meeting and exceeding state and federal employment laws relating to parental leave, lactation accommodation, and work/family balance.
Position Duties
Typical Tasks
Not all positions perform all duties and not all duties performed are listed. Duties performed vary depending on the area of assignment and within working level assigned.
- Administers various human resources programs;
- Reviews and analyzes existing or proposed policies, procedures systems, management and personnel activities, advises on their impact and makes recommendations for change;
- Provides consultation and analyses/recommendations concerning human resources functions and issues;
- Analyzes, investigates and responds to issues in assigned functional area;
- Researches, resolves, facilitates resolution of and/or makes recommendations concerning human resources issues;
- Conducts analytical studies;
- Prepares and presents written and oral reports and statistical analyses, as well as letters, memorandum, training materials, and other written documents;
- Plans, develops, organizes, implements, and evaluates a variety of difficult and complex management and employee training programs and organizational development applications;
- Conducts needs assessments regarding employee, management, and organizational training needs;
- Previews and evaluates vendor instructional materials; negotiates project contract and pricing with vendor;
- Conducts analysis of employee work force in compliance with FTA affirmative action guidelines;
- Assists in developing goals for the disadvantaged business enterprise and employment programs;
- Assists in drafting the Affirmative Action Plan;
- Performs outreach recruitment to encourage participation by underrepresented groups in and equal employment opportunity programs;
- Conducts investigations for grievances or challenges regarding the employment accessibility and ADA programs;
- Performs research and provides technical assistance to the General Counsel's office regarding a variety of human resources issues;
- May provide training and lead direction to other staff;
- Determines the most suitable recruitment strategies and selection process designs;
- Performs recruitment activities such as preparing and distributing job announcements and composing and placing advertising;
- Represents VTA at job fairs and other public events;
- Plans and conducts salary/benefits surveys;
- Conducts job audits and analyses;
- Analyzes and evaluates positions for classification, compensation, recruiting and testing;
- Determines appropriate compensation for positions;
- Interprets and applies procedures, labor agreements, contracts and benefits policies;
- Assists employees in understanding benefits programs;
- Works with benefits carriers to ensure proper administration of benefits contracts, correct payment of premiums and resolution of any service delivery issues;
- Investigates and assists in the resolution of grievances, discrimination and other types of complaints; Performs wellness related activities;
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in human resources;
- May manage multiple projects with short targeted completion dates;
- May act as a "technical analyst" for specialized computer applications;
- Performs related duties as assigned.
Minimum Qualifications
Employment Standards
Sufficient education and increasingly responsible experience to demonstrate possession of the required knowledge, skills, and abilities.
Development of the required knowledge, skills, and abilities is typically obtained through a combination of training and experience equivalent to:
- Graduation from an accredited college or university with a four-year degree;
- And two (2) years of increasingly responsible experience performing human resources management and analysis and/or training for a public or private sector organization.
- Attainment of experience in a large public agency is preferred.
Other Qualifications
Knowledge of:
- Human resource systems, techniques, practices and functions, including recruitment, classification, testing, selection, placement, training, equal opportunity programs, employee relations, and employee and retiree benefits management;
- Standard office practices and procedures, including automated human resource and word/data processing systems;
- Principles and practices of public personnel administration, management analysis, organization, budget, and communication;
- Applicable state, federal, and local laws, rules, regulations, and court decisions;
- Principles of training and motivation;
- Job analysis, recruiting and examining strategies and plans, position classification, position control, wage and salary administration;
- Employee benefit programs, including health plan administration and cost containment measures;
- Principles, practices, techniques and methods of planning, developing and administering training and employee development programs;
- Public sector employee relations, typical provisions of collective bargaining agreements and public employee labor laws, current labor relations practices, trends and major problems in the public sector;
- Techniques for investigating, analyzing, and resolving employee grievances;
- Applicable FTA regulations and guidelines relating to employment;
- Collaborative problem solving.
- Use initiative and good judgment;
- Consistently apply concepts, laws, methods, techniques, approaches and other guidelines of professional work in the human resources management field;
- Persuade, justify and project the consequences of decisions and/or recommendations;
- Organize and prioritize work and meet deadlines;
- Communicate clearly and effectively, both orally and in writing;
- Follow written and oral directions;
- Define problem areas, evaluate, recommend, and implement creative solutions to complex issues and problems;
- Plan, coordinate, and initiate action necessary to implement recommendations in order to manage assigned project;
- Work effectively under stressful situations involving confrontation and conflict;
- Organize and analyze varied and complex data and cost out various proposals;
- Develop and implement procedures and guidelines consistent with VTA policies and interpret these policies and procedures to staff and other agencies;
- Interpret and apply federal, state and local policies, laws and regulations;
- Be sensitive to cultural, racial, economic, and ethnic diversity;
- Translate specific organizational/training needs into curriculum, and conduct employee/management training sessions;
- Establish and maintain effective working relationships with employee associations, community groups, and individuals at all levels in a large, complex organization;
- Operate a computer and perform standard word-processing, spreadsheet, database, and human resources applications;
- Provide technical support on specialized computer applications as assigned;
- Maintain accurate records, files, and databases;
- Exercise good judgment within established policies and guidelines.
General Application Instructions
Please read this job announcement in its entirety before applying. We recommend printing or saving a copy for future reference.
To be considered, applications must be submitted online through the Human Resources department by the posted deadline. If the job posting is listed as “continuous,” we encourage you to apply as soon as possible, as the posting may close without prior notice. Once your application is submitted, you will receive an immediate email confirmation.
Important: Only online applications will be accepted for this recruitment. We do not accept paper applications, resumes, Job Interest Notification Cards, or incomplete/unsubmitted applications in place of a fully completed application.
Communication & Contact Information
All updates regarding your application—including notices for testing and interviews—will be sent via email. Be sure to select email as your preferred method of communication and maintain a valid, up-to-date email address. Applicants are also responsible for keeping their phone numbers and mailing addresses current in their online profiles.
Due to the high volume of applications, we are unable to provide individual updates. Please check your application status through your online account. For technical support, contact NEOGOV at (855) 524-5627, Monday through Friday, 8:00 AM – 5:00 PM (PST), excluding holidays.
Application Review & Processing
All current and prior relevant work experience—including experience with VTA—must be fully detailed in the Work Experience section of your application. Entries such as “see resume” are not acceptable. Incomplete or improperly completed applications may be rejected, even if you meet the minimum qualifications.
While you are welcome to upload a resume, it does not substitute for completing the online application in full. Be sure that your application accurately reflects the education and experience necessary for the position.
Applications are reviewed throughout the recruitment process to determine whether candidates meet the minimum qualifications. Meeting these minimums or advancing through any stage does not guarantee further consideration. Any misrepresentation or falsification of qualifications, experience, education, or training may result in disqualification and/or exclusion from future employment opportunities with VTA
Tentative Examinations:
Oral Panel: End of October
Conditions of Employment
Final candidates must successfully complete a Livescan background check, FBI (if applicable), reference checks, verification of education or certifications, and a criminal history review before appointment.
Eligibility List
The established Eligible List from this recruitment will be used to fill the current vacancies and additional vacancies that may occur. Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment.
This is a non-represented classification.
Americans with Disabilities Act Accommodations
VTA is committed to providing reasonable accommodations to individuals with disabilities in the recruitment and examination process. To request an accommodation, please contact the Human Resources Department at (408) 321-5575 or email [email protected] at least five business days before the test.
Equal Employment Opportunity
VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national, origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.
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