Accounts Payable Coordinator bei Willow Creek Community Church

Description

Willow Creek Community Church is an egalitarian non-denominational, multi-site church in and across Chicagoland passionate about helping people take next steps to love God, love people, and change the world. Our church is a place where you can make a significant impact for God's kingdom based on how He has uniquely designed you, leading the people around you to become more like Jesus and showing the tangible love of Jesus both locally and globally.

As the part time (30 hours per week) Accounts Payable Coordinator you will perform, manage and assist in development and execution of our church’s payment process and maintain and enhance technology to keep processes as efficient as possible. You will also administrate the church purchase card program and approval authority list, as well as train, equip and re-direct staff in key processes and software functions. In addition, you will develop, implement and test appropriate internal controls for all Accounts Payable functions and support the church’s financial statement audit.

The salary range for this part time 30 hours per week position is around $21/hr - $29/hr depending on experience and skill set. Our comprehensive benefits package includes available health, dental and vision insurance, life insurance, retirement savings with company match, maternity and paternity leave, generous paid time off, mental health counseling reimbursement, and more.

Job Responsibilities

• Execute Accounts Payable Activities - process vendor payments, perform edits/audits on payments, prepare vouchers for payments and execute payment process (electronic or check). Write and maintain procedures for Accounts Payable activities.
• Train Church Staff & Volunteers - train staff throughout the church on various A/P technology and processes. Serve as a resource to staff on A/P questions and issues. Identify themes of errors/issues and intersect with staff to prevent them from recurring.
• Administer Key Accounts Payable and Reporting Tools - act as key administrator on Nexonia and Martus software. Maintain master invoice approval authority list. Primary administrator, auditor and reporter on purchase card program.
• Gift reporting & 1099 reporting - monthly and annually as required
• Support financial statement audit

Staff Values:

• Believing the Best | Trust is our default
• Commit to Candor | Kindness is our way
• Embrace Challenge | Grit is our style
• Setting the Tone | Joy is our attitude
• Choose Unity | Diversity is our strength

Success is Defined As…

Paying vendors correctly and timely and our staff feel equipped to use Nexonia and Martus systems effectively.

Requirements

Preferred Skills and Experience

Skills/Competencies:

• Process Management - Develops best practice processes to get things done that largely manage themselves.
• Technical Skills/Learning - Stays current on best practices. Learns new processes and systems quickly.
• Organized/Planning - Can ensure that daily obligations/processes along with projects that move the ministry forward receive equal attention.
• Customer Focus - Realizes A/P exists to serve internal “customers” while still upholding values and policies of the church.
• Strong attention to detail and accuracy
• Information Collector - ability to find, collect and organize information

Personal Characteristics:

• Organized and Administrative - ability to manage many details to execute events
• Problem solver - able to identify problems and resolve them quickly and skillfully
• Execution - stays cool under pressure during event time, high energy for day-of events
• Communicator - communicates well in person and through writing
• Composure - Stays focused on the tasks at hand even in the face of swirling demands and increased workload.

Education and Experience:

• High-school education or GED required, Associate’s degree or 4 year degree preferred
• 2-3 years paid experience in Accounts Payable area
• Experience managing multi-step processes