Project Coordinator/Fireworks bei undefined

Position Summary/Objective: The Project Lead is a management position responsible for overseeing and directing all show production elements assigned to his/her region. This includes multiple aspects of show preparation and coordination while adhering to budget.

Essential Functions: While not all-inclusive, following is a list of primary and general duties. In addition to listed duties, this position shall also perform other tasks as assigned, shall abide by all provisions of the Employee Manual, and shall participate in all company initiatives and projects as assigned by their supervisor.

The Project Lead is responsible and/or accountable for all duties and people management related to show production and pre-production, including but not limited to:

• Responsible for approving and tracking sales orders to budget
• Coordinates with the Project Coordinator on pre and post-production tasks including but not limited to crew confirmations and labor POs, travel arrangements, performance plan creation, and management of additional display site equipment needs
• Facilitates internal and external client interaction on a regular basis to ensure smooth transition from planning to execution. This includes, but is not limited to equipment requirements, show schedules, design integration and crew skill set validation.
• Coordinates and conducts pre-show meetings with the crew
• Defines, develops and communicates the advanced technical requirements of the Company to the client in order to successfully execute an event.
• Responsible for overseeing pull sheets, transfer orders, and work orders as assigned
• Identifies business improvement opportunities, develops solutions, manages initiatives, and identifies the resources and various disciplines needed to execute the plan.
• Works closely with and makes recommendations to the Production Manager on issues of personnel, process, procedures.
• Troubleshoots and resolves logistical issues related to the event plan.
• Enforces safety standards.

Experience and Skills/Abilities

• Progressive experience as a Project Coordinator (1-2 years) to Project Manager (2-4 years) for
  • Music or large events
  • Large scale individual events, festivals and / or sporting events
• 2. 5+ years of fluent understanding of technical aspects of fireworks display sites, theatre and / or live events.
• Working knowledge of the proper and safe operation of effects, pyro and fireworks equipment.
• Possess a CDL Class A and B with Hazmat endorsement.
• Proficiency in project management software and the ability to learn Company utilized ERP and Project Management software.
• Professional presence and maturity to work across all levels of the organization.
• Ability to build key relationships, motivate, and collaborate to achieve success.
• Highly organized and able to manage complex, cross functional work with in-depth understanding of project issues.
• Ability to remain goal driven while still maintaining flexibility and agility.
• Ability to work in an ever-changing environment with shifting priorities.
• Ability to plan and strictly adhere to budgets and time constraints.
• Google Workspace, NetSuite, HubSpot, and Monday.com are preferred.

Education

• Bachelor's degree in related field is preferred, equivalent and specific event experience is acceptable.

Physical Requirements/Work Environment

This job operates in a professional office environment, at events/venues and meeting with prospective clients. This role routinely uses standard office equipment such as laptop computers and smartphones. The person in this role must be able to remain in a stationary position 75% of the time and must move about occasionally inside the office to access file cabinets, office machinery and have routine contact with individuals in the office. The person in this role must frequently climb stairs, travel and have the ability to move about both indoor and outdoor venues with stairs and multiple levels. This person in this role must be able to lift 50 lbs routinely and 75 lbs occasionally.

Travel

This position requires some travel, up to 30%. Travel will be mixed local and outside the local area and overnight.

Expected Hours of Work

The typical work schedule for this position follows a standard workday, with regular flexibility for evening and weekend work. This role will require additional after hours calls regarding questions / process / planning and client related matters. All breaks and lunches will comply with local, state, and federal laws, and overtime, if required, will be compensated in accordance with local, state, and federal laws.