Purchasing Assistant (FT) bei undefined

The Indianapolis Public Library 

Position Details

• Title: Purchasing Assistant 

• Location: Accounting and Chief Financial Office @ the Library Services Center

• Hours: Full-time (30 hours/ week) 

• Schedule: Monday through Friday

• Starting Hourly Rate: $18.70

• FLSA Status: Non-Exempt

• Submission Deadline: October 19, 2025 at 11:59 pm. Please apply online at www.indypl.org. Candidates will be updated on their status via email, please no phone inquiries.

A successful candidate will… 

• Have an Associate degree or equivalency.
• Have entry level to 3 years of experience required in a similar role or an accounting department.
• Have intermediate level computer skills.  
• Be able to cope with daily job-related stress and challenges.

What does the job look like? 

• Responsible for pulling pick tickets from MUNIS software and filling orders for the different Library branches and departments, and packaging that material for transportation to the proper location.
• Maintains accurate supply and requisition records for inventory levels, orders placed, orders received, items needed, vendors, and items used; records details of supplies on hand and expense accountability; enters information into the computer system to track inventory and usage; coordinates with accounting to ensure accuracy of information and process.
• Monitors the electronic office supply ordering system and monitors the users for appropriate purchasing. Responsible for recordkeeping of items backordered, or partially shipped, on request, and report low stock.
• Coordinates the distribution of supplies throughout the Library System; follows up on material delivery schedules; places orders for supplies. Provide exemplary customer service to both internal and external customers.
• Maintain receipt of inbound shipments from various vendors and ensure orders are distributed to appropriate branches or departments.

• Manage Staples order approvals.

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position.

What’s In It for You? 

We offer our employees a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid long term disability, low rates on group life coverage, a Library paid pension plan, generous amounts of PTO and 10 paid holidays per year. 

We are proud to be an EEO/AA employer M/F/D/V.