Accounts Payable Specialist bei None

Position Summary:             

The Accounts Payable Specialist plays a crucial role in supporting the financial operations of the organization by processing vendor invoices, ensuring accuracy, and maintaining timely payments. This position is ideal for detail-oriented individuals who possess strong organizational skills and are committed to upholding high standards of accuracy and confidentiality in all accounting activities. Working closely with the Senior Accountant / AP Supervisor, the Accounts Payable Specialist contributes to the smooth functioning of the accounts payable department, helping to maintain positive relationships with vendors and internal stakeholders.

Position Requirements/Qualifications:

Education:             High School Degree required

                                Some college preferred

Experience:          Basic Accounting knowledge preferred

Skills:                      Data entry experience, excellent communication skills

Essential Duties: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The duties listed below are representative of the knowledge, skill and/or ability required.

• review and verify invoices and check requests
• sort, code and match invoices in Oracle system
• set invoices up for payment
• enter and upload invoices into system
• track expenses and process expense reports
• prepare and process electronic transfers and payments
• prepare and perform check runs
• post transactions to journals, ledgers and other records
• reconcile accounts payable transactions
• prepare analysis of accounts
• monitor accounts to ensure payments are up to date
• research and resolve invoice discrepancies and issues
• maintain vendor files
• correspond with vendors and respond to inquiries
• produce monthly reports
• provide supporting documentation for audits
• ensure timely payments for vendor discounts

Additional Position Responsibilities

• Effectively communicates across all levels of the organization to meet weekly, monthly, quarterly, and annual goals and deadlines;
• Effectively communicates company policies and procedures;
• Improves job knowledge by attending training and keeping relevant knowledge and skills current;
• Demonstrates organizational skills by working independently and with a team; 
• Contributes to organization success by meeting team and company goals; and
• Follows all quality system and safety protocols by safely operating equipment, wearing proper protective equipment (PPE), completing safety training, keeping work areas clean and organized, and contributing to established safety goals.

Required Qualities/Attributes

• Exceptional organizational skills to include multi-tasking, planning, and time management;
• Possesses a bias for action and operates with the appropriate sense of urgency;
• Customer centric.  Knows how to balance customer service with the realities of manufacturing;
• Ability to adjust to ever-changing priorities;
• Exceptional interpersonal, communication, maintains a consistently positive and professional demeanor with all team members; relationship-building, and conflict management skills;
• Skilled at receiving and providing professional, objective feedback
• Detail oriented, able to produce high-quality, accurate results;
• Capacity to own projects from inception to completion; and
• Exceptional problem-solving skills.