Assistant Controller bei HouseMart

HouseMart is an established Hawaii-based retail organization built on an entrepreneurial spirit that strives to serve as a symbol of success through our service and commitment to our customers. Our organization currently operates over 30 Ace Hardware, Ben Franklin Craft and Daiso stores, with over 500 employees in Hawaii, Washington, Oregon, and Nevada. A local family-owned business for more than 70 years, the HouseMart brand strives to serve as a symbol of family values, exceptional service, and commitment to providing the products our customers need. 

We are currently seeking an Assistant Controller to join our Accounting team in Honolulu, Hawaii. This role will support the preparation and reporting of financial statements in accordance with GAAP and management requirements for multiple companies. The Assistant Controller is responsible for reviewing and preparing financial reports and management presentations for senior leadership, while ensuring the accuracy, integrity, and timeliness of financial data. Working closely with the Controller, this position provides oversight of accounting staff, including recruitment, onboarding, training, and ongoing growth and development of department personnel. In addition, this position contributes to the development and maintenance of strong internal controls, compliance with regulatory standards, and the enhancement of financial processes to support organizational objectives and long-term growth. The Assistant Controller role also offers professional growth opportunities, serving as a key succession path toward broader leadership within the accounting function.

ESSENTIAL FUNCTIONS:

Financial Reporting & Compliance

• Assist the Controller with preparing and analyzing monthly, quarterly, and annual financial statements in accordance with GAAP.
• Supervise the preparation of monthly journal entries, general ledger reconciliations, and financial close activities.
• Prepare management reports and variance analyses for senior leadership, highlighting key financial results and trends.
• Coordinate with external auditors and support internal reviews to ensure compliance with accounting standards and company policies.

Budgeting, Forecasting & Cash Management

• Support the development of annual operating budgets, forecasts, and rolling projections.
• Monitor budget variances, analyze results, and provide timely explanations and recommendations.
• Maintain cash flow models and prepare regular cash position reports to assist in liquidity planning.
• Collaborate with departments to ensure accurate financial inputs and alignment with business objectives.

Internal Controls & Systems

• Prevent inaccuracies in financial reporting by maintaining internal control systems and adopting proper accounting policies.
• Ensure compliance with established internal controls and assist with developing system controls to safeguard data integrity.
• Support the creation of operational documentation and troubleshooting procedures for accounting processes.
• Participate in identifying and implementing system or process improvements to increase efficiency and accuracy.

Accounting Operations Leadership

• Supervise and develop accounting staff in accounts payable, accounts receivable, payroll, and general ledger functions.
• Provide onboarding, training, and growth opportunities to strengthen team capabilities and performance.
• Ensure timely and accurate data entry, reconciliations, and reporting in compliance with company policies.
• Support the standardization of procedures and promote best practices across accounting operations.

Financial Analysis & Business Support

• Assist in analyzing financial results across store locations, product categories, and sales channels to identify trends and opportunities.
• Provide financial support for pricing reviews, capital projects, and business expansion initiatives.
• Provide timely support and guidance to stores and other departments by promptly addressing inquiries, resolving issues efficiently and ensuring clear communication across teams.
• Collaborate with relevant stakeholders to deliver accurate information and maintain adequate documentation to support findings.
• Track ROI for projects and initiatives, ensuring that performance outcomes are measured and reported.
• Collaborate with cross-functional teams to identify opportunities for cost savings, profit improvement, and operational efficiency.
• Foster a positive and supportive accounting team culture aligned with company values, encouraging engagement, accountability, and professional growth.
• Safety and security:
  • Work in a safe manner to protect yourself, your co-workers and others who may be affected by your actions. 
  • Work together on exercising prevention methods to minimize injury or loss. Suggest solutions to mitigate hazards. 

• Special projects as needed and perform other related duties as required and assigned. 

COMPETENCIES:

• Communication Proficiency 
• Ethical Conduct
• Confidentiality
• Time Management
• Teamwork

EXPECTED HOURS OF WORK:

• Generally works Monday through Friday.  Some flexibility in hours is allowed, but the employee must be available during office hours from 8:00 a.m. to 5:00 p.m.
• Works at least 40 hours each week.

LOCATION:

• The location for this position is Honolulu, HI.

TRAVEL:

• This position may require travel (local, neighbor island, domestic and international travel, etc.) to meet desired objectives.

PHYSICAL DEMANDS: 

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary. 
• Must be able to lift and carry items up to 20 pounds.

SKILLS, KNOWLEDGE & ABILITIES:

• Requires attention to detail, concentration, and alertness.
• Ability to work under pressure, demonstrate effective decision-making, and ability to exercise sound judgment. 
• Ability to perform multiple tasks at the same time. 
• Organizes work to complete assignments, maintains accuracy, pays attention to detail, and demonstrates customer service standards.
• Evidence of strong confidentiality practices.

QUALIFICATION REQUIREMENTS:

• Bachelor’s degree in accounting, finance, or related field.
• Two to four (2-4) years in public/private accounting experience.
• Three to five (3-5) years of progressive accounting experience.
• Proven track record of supporting month-end close, financial reporting, and budget preparation.
• Previous experience working with companies with multi-locations and subsidiaries. 
• Experience in accounting software systems including general ledger, accounts payable, purchase orders, and accounts receivables. 
• Strong knowledge of GAAP accounting principles and financial reporting.
• Excellent analytical and problem-solving abilities with attention to detail.
• Strong ability to prioritize tasks, manage multiple deadlines, and work under pressure in a fast-paced multi-unit business environment.

PREFERRED QUALIFICATIONS:

• Certified Public Accountant (CPA) license or progress towards obtaining a license is preferred.
• Proven experience in an accounting role managing multi-business accounts, including but not limited to retail businesses.  
• Knowledge of Hawaii-specific tax laws and regulations.
• Knowledge or experience with Oracle, QuickBooks, or other accounting software preferred.
• Prior supervisory experience preferred.