Workplace Specialist (Austin) bei Saronic

We are seeking a highly organized, proactive, and adaptable Workplace Coordinator to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support. The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills. 

Key Responsibilities

Office & Facilities Operations 

Serve as the primary point of contact for all workplace-related needs in our Austin offices. 

Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep. 

Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively. 

Vendor & Partner Management 

Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager. 

Maintain strong vendor relationships and monitor service levels. 

Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests. 

Employee Support & Engagement 

Provide support to employees across departments to ensure smooth daily operations. 

Assist with planning and executing company-wide events, team offsites, and meetings. 

Contribute to culture-building initiatives that create a positive and connected workplace environment. 

Operational Support 

Track and manage small office projects and special requests. 

Ensure Austin offices are well-maintained, safe, and aligned with company standards. 

Qualifications

3-5 years of experience in workplace operations, office management, or facilities coordination. 

Strong organizational and time-management skills with the ability to multitask and prioritize effectively. 

Excellent communication and interpersonal skills. 

Comfortable working independently in a fast-paced, startup environment. 

Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence). 

Experience in event coordination, vendor management, and/or administrative support. 

Ability to adapt to changing needs and handle tasks on short notice. 

Additional Requirements

Ability to lift 25 lbs unassisted. 

Flexibility to support occasional after-hours or weekend events. 

Physical Demands

The role requires a high level of physical endurance, strength, and mobility. Candidates must be able to consistently meet the following physical demands, often for extended periods of time—up to 12 hours per day: 

Manual Handling: Regularly lift, push, and carry materials and equipment weighing up to 55 lbs, including the ability to safely transport these loads up and down staircases. 

Outdoor Work: Perform job duties in outdoor environments under varying weather conditions for extended periods. 

Mobility and Endurance:Maintain the ability to stand, walk, and traverse uneven or varied terrain continuously throughout a 12-hour shift. 

Body Mechanics: Frequently stoop, lay, bend, reach, squat, kneel, crouch, twist, and crawl, often in confined or awkward spaces, with the ability to sustain these positions as needed for the duration of the workday. 

Elevated Work: Safely climb ladders, scaffolding, or other elevated structures and maintain balance while working at heights. 

Protective Gear: Consistently wear and properly utilize Personal Protective Equipment (PPE), which may include but is not limited to: safety glasses, steel-toe footwear, hearing protection, gloves, hard hats, and high-visibility clothing. 

These requirements are essential to ensure the safety and effectiveness of individuals performing duties in demanding construction and facilities environments. 

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