Polling Coordinator - Elections bei Williamson County, TX

About the Department

Reporting directly to Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.

Position Duties

• Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
• Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
• Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
• Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
• Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant 
• Maintains and update poll worker databases and management systems
• Serves as primary contact for recruitment questions from the public, and internal and external entities
• Processes and maintains payroll forms and documents and aids third party payroll firm
• Creates and maintains polling locations contact sheets 
• Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries 
• Coordinates and reserves various polling locations for early voting and election day
• Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
• Collaborates with leadership on determining election equipment, and furniture needs for polling locations
• Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
• Develops marketing and communication materials for polling locations
• Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
• Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
• Monitors multiple departmental email accounts relating to poll workers and locations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Field Supervisor
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment 
• Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

• Work is primarily indoors
• May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
• Regular travel between work sites as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate degree in in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
• Knowledge of ADA compliance and Texas Election Code

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

Other Qualifications

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.   

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.