Office Coordinator bei Workable

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world’s most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

We are growing fast and looking for a proactive, highly organized Office Coordinator to keep our London office humming while supporting our Chief Revenue Officer.

You’ll be the go-to person for everything from office operations to executive support, travel, and calendar management. This is a hands-on role perfect for someone who thrives on variety, loves creating a great workplace experience, and enjoys making things run seamlessly.

What You’ll Do

Be the heart of the office

• Welcome colleagues and guests, making sure the office is always inviting, well-stocked, and organized.
• Handle supplies, seating plans, vendors, building management, repairs, and deliveries.
• Act as the “happiness manager” – ensuring the workplace is positive, collaborative, and fun.
• Plan and host engaging office events, team gatherings, and celebrations that bring people together.
• Anticipate and solve day-to-day needs before they become problems, keeping everything running smoothly.

Support the CRO

• Be the CRO’s right hand, keeping their schedule and priorities on track.
• Manage calendars, schedule meetings, and resolve conflicting requests.
• Coordinate travel, accommodations, and expense reports.
• Prepare agendas, presentations, and materials to ensure productive meetings.
• Track action items and follow-ups, supporting ad hoc projects as needed.

Admin, IT & Finance Support:

• Help manage shipments, IT equipment, invoices, and general office systems.
• Partner with HR, Finance, and IT to support smooth cross-functional operations.

Requirements

What We’re Looking For

• Solid experience in an Office Coordinator/Manager, Executive Assistant, or similar hybrid role.
• Background supporting senior leadership, ideally in a fast-paced tech or SaaS environment.
• Outstanding organization and multitasking skills – you keep priorities moving without dropping details.
• Clear, confident communication skills (both written and verbal).
• Tech-savvy, with strong knowledge of Google Workspace and calendar management.
• A trusted professional: discreet, reliable, and proactive in solving problems before they escalate.
• High energy, adaptability, and a can-do mindset – you make things happen and keep the team smiling.

Why You’ll Love It Here

• A fast-growing, dynamic company where no two days are the same.
• A central role in shaping our London office culture.
• The chance to work closely with senior leadership while making a real impact on the team’s daily experience.

Benefits

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

• 💼 Comprehensive Coverage: Private Health & Dental Insurance and Life Insurance to keep you and your loved ones secure.
• 💰 Financial Wellness: Pension Plan and Performance Bonuses to invest in your future.
• 📱 Stay Connected: Cell phone reimbursement for seamless communication.
• 🛠️ Work in Style: Apple gear provided to set you up for success.
• 💡 Support When You Need It: Access to our Employee Assistance Program (EAP) for personal and professional support.
• 🍴 Daily Fuel: Receive a daily lunch allowance to keep you energized and productive during your workday at the office.

Workable is most decidedly an equal opportunity employer. We want applicants of diverse background and hire without regard to race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.