HR Analyst or Senior HR Analyst (Transit) bei City of Charlottesville, VA

About the Department

• Human Resources Analyst: Preferred hiring range is $60,250.87 – $75,609.67 annually.
• Senior Human Resources Analyst: Preferred hiring range is $73,809.90 – $94,564.07 annually.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option.  While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Position Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

Leave Administration:

• Administers and/or assists with the administration of the employee leave programs provided by policy, state and/or federal law, including assisting with administering leave programs (such as but not limited to: Family & Medical Leave Act (FMLA), Shared Leave, Military Leave, Paid Parental Leave, etc.). Coordinates requests for accommodation under the Americans with Disabilities Act (ADA) and medical disabilities (as well as long term disability claims).  
• Provides direct assistance to employees and families with their leave programs including questions, related problems, changes and other related matters. 

• Provides appropriate counsel on employee relations matters (e.g. coaching and disciplinary matters) to various department management and employees. Consults with HR management on matters of high risk and significance. Interprets, advises and makes recommendations on all HR personnel issues, providing research and supporting evidence to demonstrate analysis into applicable policy, law or rule, collective bargaining agreement or procedure.
• Participates in the City’s labor relations programs and provides support to Human Resources Management with various labor relations projects including (but not limited to) preparing for and participating in labor management committee meetings, negotiations, gathering comparator data and preparing costing worksheets, completing surveys and finalizing official labor documents (e.g. draft MOU’s and final versions of contract drafts).
• Fields complaints and coordinates and performs investigations in consultation with HR Management. 

• Maintains and/or assists with department audits, maintenance of employee personnel records, confidential medical and testing records and related correspondence files; ensures proper maintenance of related files and records in accordance with State, Federal and local laws.
• Creates SOPS and assists with review of SOP’s for related area of work. 
• Ensures proper documentation, maintains related records and tracking logs for work areas. Completes filing of assigned work area, and prepares records and documents for archival storage using the Virginia Library of Congress Guidelines; assists with tracking and purging of archive records and notices of destruction.
• Participates in the development, implementation, and day to day administration of human resources policies, procedures and projects.

• Performs salary surveys, researches classification and compensation issues as assigned, and compiles information for collective bargaining and/or classification reviews. 
• Responds to salary surveys, including preparing EEOC reports and other required federal and state reports and/or surveys related to the City's workforce, classification levels, and/or employment practices and policies.
• May assist in conducting job analysis studies and audits, updates and creates job descriptions.

• Coordinates Workers’ Compensation claims, including working closely with injured employees coordinating light duty and early return to work programs. Works closely with employees, supervisors and HR management on Worker's Compensation and DOLI issues and follows up as needed for additional information from the City’s third-party claims administrator and/or medical providers regarding claims status, light duty and return to regular work duty. Provides updates and consultation to HR management as appropriate. 
• Ensures proper record-keeping and reporting of occupation injuries and illness in accordance with OSHA and VOSH requirements; determines recordability of accidents; coordinates claim forms, may provide reports as needed on claims metrics.  Coordinates with the Risk Manager as needed.

• Supports with the City’s performance management system including reviewing performance evaluations and appropriate training.
• May assist in development and review of training programs for presentation and may provide presentations.
• May support any City learning management system.
• May provide training in specific areas of work (including with other HR team members) as assigned and/or requested and assists other junior level staff members with more complex and/or difficult situations by providing guidance, advisement and mentoring.

• Cross trains in all departmental functions and serves as a backup to the HR Specialist, as necessary.
• May coordinate and process unemployment claims, respond to unemployment claims, and attend unemployment claims hearings.
• May assist with processing of personnel transactions.
• May specifically support an HR Manager or other senior HR staff member.
• May assist with department budget oversight and/or department credit card processing.
• May receive or handle FOIA requests and/or forward such requests to appropriate staff members.
• May handle contract management, as necessary.
• Files and maintains personnel files and records, handling and ensuring confidentiality of information. 
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time; 
• Regular and reliable attendance.
• Performs additional duties to support operational requirements as apparent or assigned.

Minimum Qualifications

Other Qualifications

Physical Demands:

• Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer;
• Must occasionally move about inside the office to access file cabinets, office machinery, etc. Must constantly position self to maintain files in file cabinets.
• Must be able to communicate information and ideas so others will understand.  Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.  

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• May be required to work weekends, nights, or holidays, as needed.