Sr. Administrative Coordinator bei Temple University

%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ETemple University%27s Lewis Katz School of Medicine is searching for a Sr. Administrative Coordinator!%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ESalary Grade: %3C/strong%3ET26%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ESalary Range: %3C/strong%3E%2450,000 - %2460,000%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EA variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EBecome a part of the Temple family and you will have access to the following:%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EFull%3C/strong%3E%3Cspan style=%22letter-spacing:-.5pt;mso-font-width:90%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Emedical,%3C/strong%3E%3Cspan style=%22letter-spacing:-.45pt;mso-font-width:90%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Edental,%3C/strong%3E%3Cspan style=%22letter-spacing:-.45pt;mso-font-width:90%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Evision%3C/strong%3E%3Cspan style=%22letter-spacing:-.4pt;mso-font-width:90%;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Ecoverage%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EPaid time off%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3E9 Federally Observed Paid Holidays%3C/strong%3E%3Cspan style=%22letter-spacing:-.2pt;mso-font-width:90%;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cspan style=%22letter-spacing:-.2pt;mso-font-width:90%;%22%3E%3Cstrong%3E3 Personal Days%3C/strong%3E%3C/span%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ETuition remission - eligible employees and their dependents can obtain a degree TUITION%3C/strong%3E%3Cspan style=%22letter-spacing:-.8pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3EFREE%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EA generous%3C/strong%3E%3Cspan style=%22letter-spacing:-.2pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Eretirement%3C/strong%3E%3Cspan style=%22letter-spacing:-.05pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Eplan%3C/strong%3E%3Cspan style=%22letter-spacing:-.15pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Eand%3C/strong%3E%3Cspan style=%22letter-spacing:-.25pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Eso%3C/strong%3E%3Cspan style=%22letter-spacing:-.05pt;%22%3E%3Cstrong%3E %3C/strong%3E%3C/span%3E%3Cstrong%3Emuch more!%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EPosition Summary:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EThe Senior Administrative Coordinator provides overall administrative assistance to leadership, faculty, research, and administrative staff for the Lewis Katz School of Medicine’s Department of Cancer %26amp; Cellular Biology and the FELS Institute for Personalized Medicine.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EJob Details:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* This position requires the following background checks: criminal history review%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ERequired Education and Experience:%26nbsp;%26nbsp;%26nbsp;%26nbsp;%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Bachelor’s degree and at least two year of related administrative support experience within a medical setting. An equivalent combination of education and experience may be considered.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ERequired Skills and Abilities:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Demonstrated computer skills, and proficiency with MS Office Suite software programs.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Excellent verbal and written communication skills.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Exceptional customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Demonstrated organizational and prioritization skills, along with the ability to perform multiple tasks in a fast paced dynamic environment.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Strong analytical and problem solving skills.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Demonstrated ability to work independently and in a team environment.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3EEssential Duties:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Assists leadership with the day-to-day operations; including facility requests, mail, supply orders; answers phone calls and responds to routine inquiries; functions as a liaison with various departments in the University.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Will coordinate travel arrangements and all professional activities for the Chair/Center Directors and faculty.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Senior Administrative Coordinator will prepare and track purchase orders, vendor and contractor payments in TUMarketPlace, and resolve payment issues with Accounts Payable, as required. %26nbsp;Will handle purchasing card transactions as needed for generalized shared laboratory expenses of the Center/Department. %26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Prepares complex correspondence and tables under the direction of the Chair/ Center Director while respecting the confidential nature of such materials. Responds to email and correspondence in a timely manner.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Responsible for coordinating and facilitating conferences and seminar series; arranging and setting up conference spaces, including A/V and catering needs, seminar speaker needs and disseminating seminar notifications.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Prepares research administrative documents; maintain departmental databases and listserv. %26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Compiles materials for faculty appointments and promotions; %26nbsp;enter requisitions for staff hiring which may include working with the International Student and Scholar Services to process visas.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Orients new hires to the Dept/Center and prepares postdoc appointments letters. %26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Assists leadership in the preparation of %26nbsp;reports for submission to the Dean’s Office and other academic offices as needed.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Maintains and manages the Kronos system to include entering time for hourly employees and recording time off for staff and faculty%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E* Generates monthly reports in the Cognos and Self-Service Banner systems to reconcile grant and non-grant budget information, process journal entries and clear%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ETemple University%3C/strong%3E is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3E%3Cstrong%3ECompliance Statement:%3C/strong%3E In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3ETemple University%27s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report%3C/span%3E%3Cbr%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:16px;%22%3EYou may request a copy of the report by calling Temple University’s Department of Public Safety at 215-204-7900.%3C/span%3E%3C/p%3E Jetzt bewerben