Accounting Analyst - Accounts Receivable bei The College of the Florida Keys, FL

About the Department

An Accounting Analyst performs advanced accounting tasks including journal entries, account reconciliations, invoicing, receivable and aging report analysis, collection activities via the third-party contractor, cash receipts reconciliation, and reporting. Work is performed under the general supervision of the Senior Director, Business Office.

Position Duties

1. Manages student and third-party tuition assistance receivables:
   1. Inputs, edits, and corrects revenues and receivables in the ERP system for transactions related to student transactions, including third party tuition assistance programs.
   2. Assists the Business Office Manager in reconciling all accounts receivable and adjusting student/vendor accounts as directed by the Business Office Manager. 
   3. Applies state waivers and exemptions on student accounts.
   4. Administers student and third-party contract refund process, including mass disbursement of financial aid funds.
   5. Manages collection agency activity. Coordinates collections with third-party contractors including adding and removing accounts in the collection agency’s system. Verifies collection agency reports for accuracy and performance.
   6. Composes and mails reminder letters to individuals with outstanding balances.
   7. Serves as liaison with Follett; inputs bookstore charges on student accounts and prepares requisitions for Follett invoices related to student aid usage. 
2. Customer Service and Cashiering
   1. Answers questions from students and the public regarding college fees, and general college activities or processes.
   2. Maintains a detailed knowledge of all payment methods including scholarships, awards, loans, and payment plans.
   3. Accurately handle and process payments via credit card, checks, and cash. 
   4. Accurately input data in ERP system and complete end of day cashier reporting.
   5. Serves as liaison with Enrollment Services, Financial Aid, and other departments as needed to resolve student issues regarding the link between student class performance and student aid. 

1. Serves as key member of annual and monthly accounting close process. Prepares monthly operational journal entries.
2. Assists in all College recruitment & retention efforts as appropriate.
3. Required to attend Graduation/Commencement ceremonies.
4. Additional duties as assigned including temporary duties when other positions within the Business Office are vacant or new hires are in training.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Understanding of, and commitment to, Equal Access/Equal Opportunity.
• Knowledge of College and accounting department policies and procedures.
• Knowledge of accounting concepts.
• Knowledge of office practices and procedures.
• Knowledge of word-processing and spreadsheet software such as Word and Excel.
• Ability to operate a PC, keyboard, computer, mouse, and typewriter.
• Ability to operate a cash register and credit card terminal.
• Ability to make mathematics calculations and tabulations accurately.
• Ability to establish and maintain effective working relationships with employees and the public.

1. Ability to complete various tasks simultaneously under time constraints and stressful situations.

• Ability to communicate using speaking, hearing and visual skills.
• Skill in typing and using a calculator.

Education and Qualifications:

1. Graduation from an accredited two-year college or university with an Associate’s Degree in a related field. Bachelor’s degree is preferred.
2. Three (3) years accounting experience or bookkeeping experience is preferred.

(A comparable amount of training, education or experience may be substituted for the above minimum qualifications)

 Licenses, Certifications or Registrations: 

• None.

Other Qualifications

Please submit all materials online.  Contact the Office of Talent Acquisition, Development, and Accountability at [email protected] or (305) 809-3118 if you need assistance. 

Employment Consideration Requirement:   Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment).

Please Note:   Transcripts from non-U.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit https://www.naces.org/ or https://aice-eval.org/ for more information.   

E-Verify Notice of Participation: This employer participates in E-Verify.  If you accept an offer of employment, this employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.  For more information, please visit E-Verify.

Notice of Non-Discrimination:   The College of the Florida Keys does not discriminate on the basis of race, color, national origin, ethnicity, age, sex (including sexual orientation and gender identity), marital status, military status, protected veteran status, genetic information, religion, pregnancy, or disability in its programs, activities, or employment practices. The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies:

• Civil Rights Compliance Officer: Promise Clark-Kimbio, Manager, Office of Talent Acquisition, Development and Accountability, (305) 809-3151 or [email protected]
• Title IX Coordinator: Jessica Losardo, Director, Advancement, (305) 809-3198 or [email protected]
• Disability Services: Nicole Gerrard, Executive
  Director, Student Success Services, (305) 809-3262 or [email protected]

Mailing Address:  The College of the Florida Keys, 5901 College Road, Key West, FL 33040

State Complaint Process:   Federal regulations and State laws require that public colleges in The Florida College System have processes for students, employees, and applicants to file complaints against any respective college. In almost every situation, the college’s process for resolving complaints must be followed first. Before contacting the State Division of Florida Colleges, please read CFK’s policies and procedures for filing complaints. For more information on filing a complaint with the State Division of Florida Colleges, please visit FCS Concerns and Complaints Process.