Contracts Coordinator bei Pierce County, WA

About the Department

Position Duties

Why it's a great opportunity: In this role you will manage and coordinate the supplier and customer contracts for the Information Technology (IT) Division of the Finance Department and directly contribute to our mission to provide countywide technology services to both internal and external customers.  The IT Fiscal Services team manages the IT budget, accounting, reporting, procurement, purchasing, internal controls, and revenue-generating services. 

Working under the direction of the Fiscal Services Manager, you will collaborate with the fiscal team, technology staff, County departments, and external organizations, and perform a variety of contract and procurement work. You will become a subject matter expert in all things contracts-and-procurement-related and learn about the full scope of IT services.

Why it's a great department: The IT Division has an excellent reputation as an employer committed to providing outstanding service. We are a national leader in delivering public services through innovation. Our diverse technology solutions are all supported by a robust and secure hybrid infrastructure of on-premises and cloud-based solutions. We are a team that fully embraces an inclusive and diverse environment and believes in a positive, collaborative team-focused approach where we support one another and the work we do. Our team of 130 staff directly supports Pierce County's 3,000 employees with their daily IT needs and provides solutions that benefit County constituents.

Learn more about Information Technology here.

How to be successful in the role: Your exposure to public sector contracting and procurement practices and desire to provide excellent customer service will establish an excellent foundation. Your success will come from providing a high level of integrity, strong initiative, effectively and accurately interpreting and conveying contract and procurement information, exercising efficient time management, demonstrating professional written and verbal communication skills, and being a respectful and cooperative team player.

Your future in this role: The Contracts Coordinator position will give you exposure to the broad range of countywide services supported by the IT Division. You will have access to professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.  Your work will directly impact your community, and it offers a great foundation for future positions within the IT Division and Pierce County.

Core daily responsibilities:

• Identifying and tracking one-time and recurring supplier procurements (hardware/software/services).
• Monitoring contracts and other agreements for fiscal integrity (including budget allocation) and general compliance with Federal, State and County policy.
• Participating in procurement functions such as developing Requests for Information/Proposals, evaluating bids, negotiating contracts.
• Evaluating assigned activities for progress, completion, fund expenditures, and compliance.
• Advising and consulting with County staff, consultants, contractors, subcontractors.
• Working with staff to analyze, modify, and implement new or existing County-wide procurement process policies and procedures as necessary to achieve determined objectives.  
• Produce reports and analyses as required to support financial processes.
• Perform other related tasks as assigned.

A classification description with a more detailed list of essential functions can be found here.

Minimum Qualifications

• A resume and cover letter are required for this position. 
• Two or more years of college-level coursework in accounting, data processing, business administration or related field AND
• Two or more years of progressively responsible work experience in accounting, data processing, or related field with emphasis on contracts and procurement. 
• Additional education and/or work experience may substitute for the recruiting requirements.

Preferred qualifications:

• Experience/skill in contract negotiating.
• Knowledge of the basics of an RFP/RFI/RFQ process.
• Deep understanding of contract structure and relationship to budget, purchase orders, amendments.
• Excellent professional written and verbal communication skills.
• Ability to develop strong relationships across teams.
• Thorough, meticulous attention to detail.
• Recent experience working with large financial or Enterprise Resource Planning (ERP) systems.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Other Qualifications

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?