Human Resources Specialist (Limited-Term) bei Greater Los Angeles County Vector Control District, CA

About the Department

Position Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

• Coordinates full-cycle recruitment, testing, and selection activities; posts job announcements, prescreens applications for minimum qualifications, meets with hiring managers to determine recruitment strategies and timelines, and ensures compliance with the District’s recruitment policies.
• Uses the HRIS to support recruitment and onboarding processes; tracks applicant statuses; schedules, prepares, and proctors exams; maintains recruitment files, eligibility lists, and scoring records; updates classification specifications and position information; and ensures tracking compliance with AB 2561 requirements.
• Drafts employment offer letters under the guidance of the Human Resources Manager; assists with background checks and pre-placement exams; administers new hire onboarding, including paperwork review, packet preparation, data entry, and coordination of new hire orientation.
• Completes Employment Eligibility Verification (I-9) forms; performs E-Verify processing and retains documentation in accordance with federal requirements.
• Prepares and processes routine payroll transactions by reviewing change requests for accuracy and authorization; creating, routing, and entering personnel action forms (PAFs) and supporting documents in the HRIS; updates employee compensation and position information as needed; collaborates with the HR Analyst and Finance staff to ensure timely and accurate processing of personnel changes, including new appointments, promotions, transfers, step increases, leaves, and separations; and ensures compliance with District procedures for payroll deadlines, data entry, and documentation retention.
• Maintains accurate and up-to-date HR records and confidential personnel files; files completed PAFs and supporting documents; performs file audits; scans, archives, and retains documents in compliance with records retention schedules and internal controls.
• Responds to routine questions from employees, retirees, and the public regarding HR programs, policies, and procedures; provides general information and assistance, and refers complex matters as appropriate.
• Provides general administrative support to the Human Resources Department; prepares correspondence, answers phones, processes mail, tracks supply inventory, codes invoices, and maintains organized records and files.
• Assists with employee training and development activities as assigned by the Human Resources Manager, including registering employees for workshops and safety trainings, tracking participation, supporting certification exam logistics, and assisting with employee events such as open enrollment, appreciation events, and internal trainings.
• Assists in maintaining compliance postings and required notices in response to changes in employment laws; provides clerical support in gathering and organizing information on HR-related legal updates as directed by the Human Resources Manager.
• Participates in the District’s Safety Committee; prepares and distributes meeting agendas and minutes; assists with scheduling meetings and ensuring required documentation is prepared and available.
• Interacts with co-workers at all levels in the District in a collaborative and customer service-oriented manner.
• Performs other duties as assigned.

Minimum Qualifications

Knowledge of:

• Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, onboarding, payroll processing, training coordination, personnel recordkeeping, and the interpretation of employment laws, regulations, policies, and procedures.
• Practices of maintaining confidential personnel records and information.
• Business letter writing and standard writing practices for correspondence.
• Organizational and analytical techniques and problem-solving skills.  
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Business arithmetic and statistical techniques.
• District policies, processes, and procedures.
• Recordkeeping principles and procedures. 
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

• Read, interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, policies, practices, and procedures of human resources administration, payroll processing, employee recordkeeping functions, and basic employee benefits processes.
• Review human resources documents for completeness and accuracy; maintain accurate and confidential records.
• Administer effective recruitment, testing, and selection procedures.
• Independently prepare routine correspondence, memoranda, and basic reports.
• Respond to requests and inquiries from management, employees, retirees, and the general public.
• Ensure a high degree of accuracy and attention to detail.
• Assist in the organization and coordination of presentations, workshops, meetings, open enrollment fairs, and special events for District employees.
• Make accurate mathematical calculations.
• Understand and follow oral and written instructions. 
• Establish and maintain a variety of filing, recordkeeping, and tracking systems.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.
• Identify and solve standard problems and refer more complex problems to appropriate staff.
• Learn the human resources information system, effectively access data, and generate reports.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

• Equivalent to completion of the twelfth (12th) grade. Some college coursework in business administration, human resources, or a related field is desirable. 

• Two (2) years ofprogressively responsible clerical, technical, or paraprofessional experience in human resources, employment, or a closely related field. Experience in public agency human resources is highly desirable. 

• None.

Other Qualifications

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  

CONDITIONS OF EMPLOYMENT
Select District appointments are contingent upon successful completion of the following:

• Satisfactory background check verifying education, experience, and references.
• Insurability clearance under the District’s insurance carrier and enrollment in the DMV Employer Pull Notice Program.
• Live Scan fingerprint examination and clearance.
• Satisfactory post-offer physical examination and drug screening performed by a medical provider and/or laboratory designated by the District.