A/P Clerk I bei Watchpoint Logistics, Inc.

Description

The AP Clerk I supports high-volume domestic and international payables tied to shipments in a transportation/logistics environment. They review and validate invoices ingested by Raft (AI AP posting tool), triage exceptions, and ensure costs are properly accrued and posted from TMS to the ERP Sage. The role maintains vendor master data, assists with payment runs (checks/ACH/wires/FX), reconciles vendor statements, and responds to vendor/internal inquiries. Works cross-functionally with Track & Trace/Operations to resolve shipment, rate, and accrual issues; escalates complex items to the AP Supervisor. Emphasis on accuracy, turnaround time, and following controls that prevent duplicate or fraudulent payments.

Pay & Perks - A/P Clerk

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k + 4% Company Match
• Vacation, Sick Pay + Holidays
• Employee Assistance Program
• Monthly Team Lunches
• Wellness Program

The starting pay for this position is expected to be $25.50 to $28.50 per hour. Exact compensation is based on skills, experience, education, and location.

This is a hybrid position. Team member must report to the office in Burlingame, CA twice per week.

Job Duties - A/P Clerk

• Monitor Raft queues; compare AI-extracted fields against supporting docs and shipment/accrual data in World Trak.
• Triage common exceptions and resolve or route for approval.
• Match to POs/shipments/receipts as applicable; ensure correct GL coding, cost centers, and period.
• Verify invoice legitimacy (vendor details, remittance info) per fraud-prevention controls.
• Partner with Track & Trace/Operations to confirm accruals, detention/accessorials, fuel surcharges, and rate changes before posting.
• Assist with vendor setup/updates.
• Maintain master data; help run periodic audits for duplicates/inactive vendors.
• Prepare support for weekly check/ACH/wire runs; compile remittances.
• For international wires, confirm IBAN/SWIFT, currency and FX handling, and bank instructions; follow secondary verification procedures for any banking changes.
• Research unapplied credits/short-pays.
• Reconcile vendor statements.
• Support month-end close (cut-off, accrual completeness, late invoices, corrections).
• Assist with 1099 (domestic) and documentation for foreign vendor tax compliance.
• Respond to vendor/internal inquiries on status, discrepancies, and payment timing.

Requirements

• Basic use of computer systems and applications (e.g. MS Office) as trained/required.  
• Shows up on time, follows instructions, acknowledges and corrects mistakes.
• Meets the needs of customers through positive interactions.
• Able to communicate effectively and collaborate with team members to achieve common goals.
• Able to receive work instruction in both written and oral formats. Written and verbal communication is completed in a clear and organized manner.
• Seeks and incorporates feedback. Uses good judgment and solves problems within assigned scope of responsibility.
• Demonstrates accuracy, thoroughness, and efficiency; is detail oriented and conducts work with minimal errors. Meets productivity goals set by management.

Education and Experience

• High school diploma or equivalent required; associate’s degree in accounting/business preferred.
• 1–2 years in an AP/bookkeeping/office admin role; exposure to ERP/TMS or automation tools a plus.

Physical Requirements

The usual and customary methods of performing the job's essential functions require the following physical demands: operating a computer, remaining stationary for most of the shift, and occasionally moving about the workspace. The person in this position frequently exchanges information using email and other electronic communication methods and must be able to observe and report on communication received via phone and computer.

About Us: At Watchpoint, you will work alongside a small but highly experienced multidisciplinary family, where we value and respect all individual strengths and contributions. Our mission is to be the employer of choice, achieving world class employee and customer satisfaction in the transportation and logistics industry. At Watchpoint, we recognize that employee satisfaction and engagement is the driving force to successfully realizing our Company’s mission. In fact, we continuously rely on employee feedback to understand how to maximize our teams’ professional and personal growth. Every member of our team is a critical component at Watchpoint. 

Watchpoint Logistics, Inc. is an equal opportunity employer.

Visit us at https://www.watchpointlogistics.com