Recorder Secretary bei Macombgov

CLASSIFICATION TITLE:

Recorder Secretary

SALARY:

$43,712.50 - $56,538.46

DEPARTMENT:

Circuit Court

Opening Date:

10/01/2025

Closing Date:

10/16/2025 12:00 a.m.

FLSA Status: Non-exempt -Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Employment Relationship: Just cause subject to probationary period

GENERAL SUMMARY

Under supervision, utilizes electronic recording equipment to make records of judicial or quasi-judicial proceedings and hearings. Prepares typed transcripts of the recorded proceedings as directed. Operates electronic recording equipment and other standard office equipment. Performs a variety of secretarial duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Utilizes electronic recording equipment to make verbatim records of judicial or quasi-judicial proceedings.

Assists with video requests of judicial or quasi-judicial proceedings and hearings.

Prepares typed transcripts of the recorded proceedings as directed in compliance with State Court Administrative Office (SCAO) requirements.

Transcribes the dictation of legal reports, orders, forms, reports, decisions, recommendations, correspondence, and other materials.

Marks exhibits, maintains logs of cases, schedules hearings and maintains dockets, ensures records are placed in permanent storage in Records Retention.

Assists in the capacity of recorder and/or secretary in the Circuit Court upon request.

Indexes and labels cases with names and numbers.

Types reports, recommendations, correspondence, forms, letters, records, and other materials.

Screens and routes correspondence, reports and other information as directed.

Makes duplicate copies of reports and/or information which is then routed to proper persons, departments and/or filed.

Schedules hearings, meetings, and appointments.

Receives incoming telephone calls, answers questions appropriate to skill level and relays messages.

Operates electronic recording equipment and other standard office equipment such as typewriters, personal computers, word processors, copiers, and calculators.

Operates an automobile to perform assigned job functions.  

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or General Educational Development (GED) equivalent
• A minimum of one (1) year of customer service experience in a legal/court setting

Preferred Education and Experience

• Three years of customer service experience in a legal/court setting

Required Licenses or Certifications

• Certified Electronic Operator (CEO) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
• Certified Electronic Recorder (CER) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• State Court Administrative Office (SCAO) requirements regarding electronic recording and transcript preparation
• Applicable software applications
• Legal terminology and proceedings
• Modern office procedures, methods, and equipment

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers, attorneys, Court staff and the public
• Performing a variety of duties, often changing from one task to another of a different nature

Ability to:

• Maintain complex clerical and legal records and prepares reports from such records
• Make decisions in accordance with laws, ordinances, regulations and established policies and procedures
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Work independently

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: F/C

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances or waste: N/S

Loud noises (85+ decibels) : N/S

Blood Borne Pathogens: N/S

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): O

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging:  N/S

Driving on sealed and unsealed roads: N/S

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another

Up to 10 pounds: O

11-24 pounds: O

25-34 pounds: N/S

35-50 pounds: N/S

51-74 pounds: N/S

75-99 pounds: N/S

Over 100 pounds: N/S

Push/Pull objects away from or towards the body: O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: O

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. 

The Teamster Local 214 bargaining unit represents this position.  Therefore, there may be contract language which could require consideration in the selection process.

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