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Administrative Specialist - RecSports - UTK bei The University of Tennessee, Knoxville

The University of Tennessee, Knoxville · Knoxville, Vereinigte Staaten Von Amerika · Hybrid

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This position is a key member of the RecSports team, responsible for managing departmental financial operations, overseeing purchasing and inventory, and ensuring compliance with university policies. The Administrative Specialist III provides daily oversight of office operations, supervises clerical and student staff, and serves as a primary liaison with other university departments. This role also acts as a backup for accounting and payroll functions, assists with departmental searches and compliance reporting, and supports staff and students with general inquiries related to memberships and transactions.

Responsibilities

Financial Oversight & Compliance

  • Collect, prepare, and post credit card, check, and VolCard transactions.
  • Prepare quarterly sales tax reports.
  • Serve as the internal auditor for RecSports, developing and implementing procedures to ensure compliance with university fiscal policies.
  • Serve as the primary purchasing agent for RecSports (outdoor, facilities, aquatics, sport clubs, fitness, maintenance, and office).
  • Oversee and verify RecSports equipment inventory data for university records.
  • Assist the Director with reports, data collection, problem resolution, and dissemination of university policy updates.
  • Initiate employment and exit paperwork for full-time staff and graduate assistants.
  • Perform general office duties.

Administrative & Operational Support 

  • Contact vendors to resolve issues with departmental machines (credit card readers, fax, copiers, etc.).
  • Assist the Director with departmental searches, including coordination of travel, lodging, and meals.
  • Compile and prepare annual compliance forms.
  • Troubleshoot and resolve problems related to Fusion software.
  • Supervise and train clerical and student staff.
  • Serve as departmental liaison with Human Resources, Payroll, Fleet Management, UT Police, Purchasing, UT Administration, and the Treasurer’s Office.

Accounting & Payroll Backup when team members need assistance 

 

Qualifications

Required Qualifications

  • Education: Associate’s Degree or Vocational or technical training
  • Experience: 5 Years’ Experience in accounting or business administration
  • Knowledge, Skills, Abilities: Demonstrated Experience with Financial Management; Strong organizational, communication, and problem-solving skills.  Ability to work collaboratively with university partners

 

Preferred Qualifications

  • Education: Bachelor’s degree in accounting, Business Administration, or related field (or equivalent experience).
  • Experience: Experience working in a recreational sports or athletic office; Experience overseeing full-time clerical and student employees
  • Knowledge, Skills, Abilities: Familiarity with recreational sports or athletic office operations.

 

Work Location 

  • Location: 2111 Volunteer Blvd. Knoxville, TN 37996
  • Onsite, Hybrid, or Remote: This position is Onsite, with some seasonal remote work opportunities

 

Compensation and Benefits 

  • UT market range: MR06
  • Anticipated hiring range: Salary is commensurate with experience
  • Find more information on the UT Market Range structure here
  • Find more information on UT Benefits here

 

Application Instructions 

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials.

  • List of 3 Professional References

About The College/Department/Division 

The Division of Student Life is comprised of an outstanding group of professionals who create student-centered opportunities that contribute to a transformative Volunteer Experience. These opportunities allow students to grow their skills and knowledge outside of the classroom. From health and wellness to service and engagement, we provide opportunities where students exemplify the Volunteer Spirit, inspiring others to learn, lead, and serve.

The departments and offices housed within Student Life provide the daily services our students need to thrive and plan strategically for the future of student life at UT. These departments and offices foster student engagement and leadership opportunities, prioritize the health and wellness of our students and staff, and work to enhance a sense of belonging. The division illustrates a collective effort that is greater than the sum of its parts. The departments and programs of Student Life are providing students with transformational experiences that are critical to the realization of their academic and personal aspirations.

 

Company

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service. 

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. 

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.  

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. 

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.  

Apply today and join the Tennessee Volunteer community! 
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