Director of Facility and Safety Operations bei Jefferson County Schools

JEFFERSON COUNTY SCHOOLS

Job Description

POSITION: Director of Facility and Safety Operations

IMMEDIATE SUPERVISOR: Deputy Superintendent of Operations

FLSA STATUS:  Exempt-Flexible working hours required

EMPLOYMENT TERM: Minimum 261 days annually, pursuant to WV Code §18-5-45; extended employment terms may be established by JCBOE

SALARY: Based on a professional salary scale with verified years of experience and degree level. Includes Tier I salary stipend.  

EVALUATION: Performance in this position will be evaluated by the Deputy Superintendent of Operations in accordance with WV State Code §18A-2-12, WV State Board Policy 5310, and JCBOE Evaluation Policy

JOB SUMMARY: Responsible for overseeing the maintenance, safety, and operations of school buildings and grounds. Addresses the maintenance needs of all county facilities, including preventive maintenance, and for the direction and completion of system wide projects. Responsible, also, for supervising maintenance department employees and for administering the maintenance department budget.

Maintains a safe and secure environment for students, employees, and visitors helping to develop, establish and enforce safety and security policies, access control procedures, accident prevention efforts, support risk management efforts, fire safety, emergency management, asset protection, parking control and traffic enforcement programs.

MAJOR POSITION RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Leads, organizes, manages, and supervises all facilities, maintenance and custodial operations of the school system in compliance with all applicable federal, state, and local laws and regulations, and Board of Education policies and guidelines.
• Develops, manages, and presents information for all preventative maintenance schedules for all physical facilities and presents reports for use by the Superintendent to evaluate the needs of the facilities within Jefferson County.
• Establishes and directs the operations of all Jefferson County Schools maintenance employees.
• Assists the Deputy Superintendent in the development and administration of the maintenance budget.
• Manages and supervises the procurement of all supplies and services required for smooth and efficient operations of the maintenance department.
• Recommend facility and safety improvement and modernization to improve systems, equipment, facilities, and grounds of the school system.
• Directs and reviews all work schedules (monthly), requests for time off (monthly), and work order requests as developed and presented by the Supervisor of Maintenance. 
• Conducts, prepares, and supervises all facility evaluations and semi-annual reviews of physical needs/issues identified at each location for presentation to the Deputy Superintendent of Operations.
• Directs, coordinates, and manages the technical communications needs for the maintenance department.
• Promotes cleanliness, safety, efficiency, effective procedures, and attractiveness for all buildings and grounds. Assists building administrators in managing and directing the custodial operations within each physical facility across Jefferson County Schools to meet expectations.
• In conjunction with building administrators, directs and coordinates the procurement of supplies, services, and materials necessary for the operations of custodial functions.
• Conducts annual performance evaluation of the maintenance employees and presents proposals for training, development, and/or materials needed for Jefferson County Schools.
• Responsible for the collection and evaluation of all physical facility maintenance requests, the fulfillment of requests, and the follow-up necessary to ensure issues are properly resolved.
• Responsible for quality control inspections of all physical facilities on a random basis to ensure that custodial performance for cleanliness and completeness are identified.
• Responsible for the maintenance and resolution of all facility environmental issues, the coordination of manpower to resolve, and the issuance of compliance reports as necessary.
• Provide written/electronic reports on state and national required formats for identification, removal, and cleanup and/or handling of the following items:
  • Radon
  • Asbestos
  • Hazardous waste
  • Mold and mildew
  • Sewage and human waste
  • Pests
  • Chemical spills
  • Water quality
  • Indoor air exchange, air handlers, and air quality
  • Oil storage, and gas/propane storage
• Reviews and reports on facility work orders and the progress toward resolving open work orders.
• Develops and manages the Jefferson County Schools winter snow removal plan and coordinates the necessary workforce to ensure that all physical facilities are clear and safe for normal school operations.
• Acts as an agent of the Jefferson County Schools in all matters involving the use of any Jefferson County Schools property, vehicles, supplies, and buildings.
• Attends LSIC/BOE meetings as needed.
• Administration of additional initiatives and duties as assigned by the Superintendent and/or Deputy Superintendent of Operations.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's  Degree with minimum of 3 years direct experience operating and managing facilities. Have excellent leadership and organizational skills and the ability to motivate people.

Experience in the influence, direction, and delivery of system-wide projects to completion. Ability to apply management plan for preventative maintenance schedule for a variety of assignments within the Jefferson County Schools. Ability to communicate effectively.  Have excellent integrity and good character and initiative. Criminal background check conducted pursuant to WV Code §18-5-lSc and/or §ISA-3-1 0, as appropriate, required.

PREFERRED QUALIFICATIONS:

Knowledge of West Virginia school law

School based administrative experience

Construction, maintenance, or mechanical job experience

Experience supervising and evaluating employees

PHYSICAL/MENTAL REQUIREMENTS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to reach,

stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 75 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress. Ability to be flexible and adapt as needed between various in-person working environments and after hours.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors and outdoors in all weather conditions. The temperature in the work environment can range from below freezing when working outdoors to in excess of 90°F when working in boiler rooms, kitchen areas, or on rooftops.   Indoor and outdoor surfaces can be slippery. The noise level in the work environment is moderate to loud (60-90 dB).

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.