Administrative Assistant - House of Prayer bei Archdiocese of Los Angeles

Location: Archdiocese of Los Angeles

Status: Non-Exempt, Full Time 

POSITION SUMMARY

Under general direction, performs diverse administrative and receptionist duties in support of House of Prayers.

ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Uses word processing equipment/software or type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; edit for clarity or effectiveness.
• Composes correspondence, reports and memos with instruction from supervisor.
• Acts as liaison between supervisor and his/her subordinates to give and receive information relative to assigned projects; follows up to ensure they accomplish work projects as planned.
• Acts as information source on department policies and procedures; interprets data and events; may develop new clerical methods to handle data and document procedures as necessary.
• Performs research to obtain information; collates, organizes and summarizes data for review and action by others.
• Maintains calendar, room registry coordinates meetings and appointment schedules.
• Sets up and maintains confidential files and other records.
• May guide and communicate the daily activities of Hopp Kitchen and Housekeeping staff including assigning and reviewing work and providing training and direction as necessary.
• Coordinates meetings or events including developing/preparing invitations or other documents; prepares mailings; arranges/coordinates meeting places and refreshments.
• May perform written or verbal translation (English/Spanish) as necessary.
• May perform routine office duties such as ordering and distributing supplies, answering and screening telephone calls, copying, collating and distributing reports, etc.
• Assumes related duties as required.