Project Coordinator bei EKN Engineering

Job Title: Project Coordinator
Location: Irvine, CA
Job Type: Full-Time
Industry: Utility Construction

Job Summary

We are seeking a detail-oriented and proactive Project Coordinator to support project planning, execution, and delivery within the utility construction industry. The ideal candidate will have experience coordinating with cross-functional teams, managing timelines, and supporting project managers with day-to-day operational tasks. Strong communication and organizational skills are essential. This role may require occasional travel (5–10%) for client meetings.

Key Responsibilities

Project Planning & Coordination

• Assist in planning project deliverables and tracking progress against schedules and milestones.
• Coordinate project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups.
• Help manage multiple work groups, ensuring alignment across departments.
• Convert meeting action items into project management tasks using Jira or similar tools.

Project Execution & Monitoring

• Monitor project timelines, goals, and deliverables in coordination with Project Managers (PMs).
• Maintain project documentation and status updates across tools such as Lattice and Jira.
• Support internal and external communication for project updates and stakeholder alignment.

Process Support & Documentation

• Assist in documenting project workflows, procedures, and best practices using Visio and Wiki tools.
• Contribute to the development and continuous improvement of project coordination processes.

Reporting & Administration

• Prepare project status reports and summaries for management and clients.
• Assist in tracking project budgets, contracts, and billing requirements.
• Submit requests for system/database updates related to project needs.

Team Support & Training

• Support the onboarding and training of new team members on project coordination processes.
• Help develop project-related training materials and guidelines for internal use.
• Act as a resource to team members for task coordination and timeline management.

Qualifications & Skills

Required:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio.
• Ability to manage competing priorities and collaborate with cross-functional teams.
• Experience coordinating multiple projects or workstreams.

Preferred:

• Prior experience in the utility construction industry.
• Familiarity with project scheduling and billing processes.
• Understanding of project lifecycle and PM tools (e.g., Lattice, Confluence).
• Experience with GIS systems and/or data analysis is a plus.