Administrative Assistant - Community Development bei City of Lancaster
City of Lancaster · Lancaster, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Lancaster
Closing: Tuesday, October 21st, 2025, at 9:00 PM [PST] OR When 100 Applications Are Received
Position: Administrative Assistant
Department: Community Development
Division: Admin
Annual Salary Range: $69,326.40 - $88,480.08
FLSA: Exempt - Not Overtime Eligible
The City contributes an amount equal to 5% of the base salary
General Summary:
Under general supervision, supports the department by performing clerical and administrative duties. Compiles and keeps records of the City's business transactions and office activities utilizing knowledge of systems or procedures.
Responsibilities include, but are not limited to:
- Perform administrative projects for executive and/or management personnel by researching and compiling background data, maintaining records, filing, and department administrative duties.
- Participate and assist in preparation, development and administration of department budgets.
- Recommend and assist in the implementation of goals and objectives, establish schedules and methods for office operations; implement policies and procedures.
- Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
- Provide follow up to assignments given to management and/or operations staff by executive and/or management staff; provide status reports to executive and/or management staff.
- Coordinate and make travel arrangements.
- Maintain appointment schedules and calendars.
- Arrange City meetings and conferences.
- Builds and maintains effective working relationships with co-workers, other City employees and the public using principles of good customer service.
- Performs clerical duties including typing, proofing, editing, formatting, copying, faxing, and distributing a variety of documents from rough draft or verbal instruction.
- Perform receptionist duties, such as greeting and assisting customers in person, on the phone, or via e-mail.
- Receives, sorts and distributes incoming and outgoing inter-office and U.S. Mail.
- Establish and maintain positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
- Perform related duties as assigned.
- Drive City vehicle.
The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered exempt.
Minimum Qualifications:
- High School Diploma or equivalent; AA degree or higher may substitute for up to six (6) months of required experience.
- Two (2) years of general clerical experience in an office setting.
Core Competencies:
- Problem Solving – Analytically and logically evaluating information.
- Learning Agility – Seeking learning opportunities and applying the lessons to work.
- Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity.
- Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability.
- Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards.
- Customer Focus – Attending to the Needs and expectations of customers.
- Informing – Proactively obtaining and sharing information.
- Teamwork – Collaborating with others to achieve shared goals.
- Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace.
- Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.
Guiding Principles
- Put people first.
- Be visionary.
- Be an ambassador for Lancaster.
- Be Fiscally Responsible.
- Be Creative.
- Always Improving.
- Be Adaptable and Resilient.
Essential Physical Requirements:
- Ascend/Descend stairs/ladders/balance (moderate)
- Position self to bend or twist (frequent)
- To move, transport, position items up to 15 lbs. (frequent)
- Exposed to outdoor weather conditions (infrequent)
- Operate Equipment (none)
- Stationary or squatting position (frequent)
Environmental Factors:
- Work under time pressure (moderate to frequent)
- Interruptions (frequent)
Essential Cognitive Functions:
- Analyze (continuous)
- Computations (frequent)
- Generate Written Work Product (moderate)
- Independent Problem Solving (continuous)
- Interruptions (frequent)
- Maintain Positive Public Relations (continuous)
- Organize (frequent)
Disaster Service Worker:
Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster.
Reasonable accommodation may be made to enable individuals with disabilities to perform the job's essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your
criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background
check, if the City of Lancaster is concerned about a conviction that is directly related to the job, you will be given a chance to explain the circumstances
surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/.
