Administrative Program Specialist-A bei State of Louisiana, LA

About the Department

The Division of Administration/Office of Aircraft Services has a vacancy. This job title has an assigned pay grade of AS-613.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

The incumbent of this position is the assistant to the Director of Aircraft Services and assists in the day-to-day operations of the statewide aircraft program.  This position is also the logistical coordinator for maintaining compliance with all safety and security regulations for Aircraft Services as well as inventory control.  The incumbent of this position must contact and coordinate with other State agency personnel, statewide, at all levels from administrative to clerical.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Position Duties

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties:
Responsible for the programmatic functions of the Aircraft Services operations.  This operation is Inclusive of, but not limited to the following duties:

1.Coordinates program information by tracking, maintaining and entering all purchased aircraft parts, billed labor costs, fuel purchases and fuel sales into specialized aviation software program.

2.Obtain purchase orders through LaGov and ProACT systems for purchases of aircraft parts, labor, fuel purchases and fuel sales.

3.Maintains proper budgetary reporting by maintaining database and preparing monthly expenditure statements for OFSS.

4.Ensures program compliance to all State and Federal Aviation guidelines and regulations.  Then, establishes and implements these program standards and guidelines to ensure complete  adherence and effectiveness.

Responsible for the management of all parts, lubricants and fuel inventories.  Assures that all purchasing, billing and inventories are all in compliance with State and Federal guidelines and regulations.  Oversee and communicate daily with aviation parts and supply vendors and repair service providers.

Coordinate with internal DOA auditors, State Legislative Auditors and Federal Aviation Administration audits.  Maintains weekly time entry into LaGov.  Manage and conduct training for Safety Program for Aircraft Services.  Performs certification and eligibility duties to maintain annual compliance for ProACT, property control and time keeping functions.

All other duties as assigned.

Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers.
Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email: [email protected]

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