SCHOOL AGE ADMINISTRATIVE ASSISTANT bei Operation Breakthrough

Operation Breakthrough’s mission is to help children living in poverty develop to their fullest potential by providing them a safe, loving and educational environment.  Operation Breakthrough strives to support and empower the children’s families through education, advocacy, emergency aid and referral services.

The Administrative Assistant plays a vital role in the daily operations of the school operations, contributing to a positive and productive learning environment for students and staff.    The School Administrative Assistant will provide support to the school leadership team and staff, ensuring the smooth and efficient operation of the school. The Administrative Assistant will handle a variety of tasks, including managing communication, maintaining records, coordinating events, and assisting with student and staff needs.

Essential Skills and Qualifications:

• High School Diploma 
• Multiple years of related experience strongly preferred  

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficiency in computer software, including word processing, spreadsheets, and database management.
• Ability to work independently and as part of a team.
• Discretion and the ability to handle sensitive information with confidentiality.
• Problem-solving skills and the ability to handle a variety of situations.
• Knowledge of education policies and procedures is helpful. 

Key Responsibilities:

• Office Management:

Greeting visitors, answering phones, managing mail and email, ordering supplies, maintaining office equipment, and ensuring a welcoming and organized front office environment. 

• Communication:

Drafting correspondence, preparing reports, scheduling appointments, managing the school calendar, and communicating with parents, students, and staff. 

• Record Keeping:

Maintaining student records (attendance, grades, and health information), personnel files, and other essential school documents. 

• Event Coordination:

Assisting with the planning and execution of school events, such as parent-teacher conferences, open houses, and assemblies. 

• Confidentiality:

Handling sensitive and confidential information with discretion and professionalism. 

• Other duties as assigned:

This may include supervising students, assisting with special projects, and providing support to other staff members. 

WORKING CONDITIONS

Indoor and outdoor classroom and outdoor recess (weather permitting).

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee.

Operation Breakthrough is an Equal Opportunity Employer.   Employment with Operation Breakthrough is “At Will”.