Staff Services Analyst- Fiscal bei CalHR, CA

About the Department

The Staff Services Analyst I/II classes are responsible for performing professional level analytical duties involving general administrative, staff development, fiscal, and/or program analytical work. Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional area issues and alternatives; review and analyze proposed legislation and advise management on the potential impact; make decisions in financial, and other administrative systems of average to difficult complexity; prepare correspondence; and perform other related duties as assigned.  Incumbents do not supervise other professional staff but may supervise clerical and/or technical employees as an ancillary duty (not as the preponderant responsibility of the position).

The Staff Services Analyst I level is the entry level into the professional Staff Services series. Incumbents work under close supervision. Assignments are generally limited in scope and under the direction of a higher-level employee. As experience is gained, the incumbent is granted more independence from supervision. Most incumbents are expected to promote to the II level after one year of satisfactory performance; however, positions limited to analytical duties of a more routine, repetitive nature will be permanently allocated to the Staff Services Analyst I level.

NATURE OF WORK
The primary function of a Staff Services Analyst fiscal is to perform professional level fiscal analytical duties to assist the agency with program changes and requirements. 

TYPICAL DUTIES
Gains knowledge of agency funding sources and allowable expenditures; performs fiscal analyses and projections and prepares related recommendations; assists in the fiscal and accounting oversight, monitoring and management of contracts, grants and other funding and expenditure sources; may participate in the development and adjustment of the agency’s budget and/or special project budgets; completes expense claims for payment and oversees the balancing and reconciling of expenses and revenues.

IDEAL CANDIDATE
The ideal candidate has the ability to work in a team contributing to and/or leading team efforts; identify problems and issues accurately and objectively, including in stressful situations, to identify alternative solutions and course of action; make sound decisions and independent judgements within established guidelines; express information and ideas orally and in written form; develop and maintain cooperative positive working relationships; accept increasing responsibility; prioritize, plan coordinate, and organize simultaneous work assignments and project to meet critical and competing deadlines.

Position Duties

• Performs fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities; analyzes findings and prepares recommendations for department management.
• Participates in the preparation of the department's annual budget, including analysis and estimates of expenditures and analysis and projections of revenues.
• Reviews financial data on an on-going basis to ensure conformance with established guidelines.
• Recommends and establishes general fiscal procedures to improve department operations based on cost/benefit studies.
• Completes the quarterly County Expense Claim to the State of California for payment, and oversees the balancing and reconciliation of accounts.
• Assists in the fiscal and accounting oversight, monitoring, and management of contracts, grants, and other funding/expenditure sources. 

• Performs, coordinates, monitors, and participates in various administrative analytical functions, typically within a departmental program or administrative section.
• Reviews program updates, letters, and notices for potential impact on various programs and activities; recommends and prepares policy and procedure changes to ensure compliance.
• Compiles, maintains, and analyzes data; identifies trends, and makes recommendations involving the formulation of policy and procedures, as well as staffing and organizational changes.
• Serves as a resource and provides advice and information to supervisors, managers, and other internal staff, the public, and other agencies in area(s) of assignment including the interpretation and explanation of a variety of programs, policies, rules, regulations, labor contracts, and Memorandum of Understanding.
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, personnel, staff development, and/or programmatic problems.
• Makes presentations before committees, boards, commissions, departmental staff, advisory groups, or community groups to provide information and recommendations, advocate a position, encourage participation, and/or respond to questions.
• Analyzes business process requirements and coordinates with information technology staff and/or consultants to develop automated solutions.
• May plan and coordinate the design and implementation of new and revised programs, systems, procedures, methods of operation, and forms.
• Compiles materials; prepares analytical reports, manuals, and publications.
• Collaborates with County departments and agencies on cross-functional projects.
• Coordinates assigned activities with other departments, divisions, units, and with outside agencies; represents the division or department in committee meetings; responds to complaints and requests for information.
• Establishes and maintains positive working relationships with co-workers; representatives of community organizations; state/local agencies and associations; internal management and staff; and the public by utilizing principles of effective customer service.
• Plans, designs, performs, and documents quality assurance activities pertaining to staff qualifications, case activities, financial, and/or other assigned functions.
• May supervise clerical and/or technical employees by assigning, monitoring, reviewing, and evaluating their work; may provide training to less experienced staff.
• Performs related duties as assigned.

• Budget preparation and control, basic accounting principles.
• Methods and procedures of governmental budget preparation and control.
• Financial statement preparation.
• Cost/benefit analysis.
• Public and business administration principles and practices.
• Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
• General research practices, techniques, and terminology to conduct research for a department.
• A variety of computer software applications, including database, graphics/presentation, work processing and spreadsheet software.
• Methods and techniques of report preparation.
• English language (i.e. composition, spelling, grammar, and sentence structure).
• Project management principles to ensure projects activities are conducted in a fiscally responsible and timely manner.
• Principles and practices of effective customer service.
• Principles of teamwork and teambuilding in order to work effectively as a member of a team and facilitate effective teamwork.
• Principles and practices of the functional areas applicable to the assigned options.
• Principles and practices of leadership and supervision.
• Community needs and resources.

• Perform budget, grant, and contract analysis, preparation, and monitoring.
• Analyze and make effective recommendations regarding financial and accounting procedures.
• Compile, compute, and summarize data related to the acquisition, distribution, and utilization of funds.

• Analyze a situation or problem, including stressful situations, accurately and objectively in order to identify alternative solutions and determine an effective course of action.
• Collect and analyze data and information in order to derive logical conclusions.
• Formulate options and make recommendations based on data and information collected.
• Analyze policies, procedures, and programs and make effective recommendations.
• Make sound decisions and independent judgments within established guidelines.
• Read, interpret, and apply a variety of information (e.g. laws, policies, procedures, court cases, memorandum of understanding, ordinances, contract provisions, legislations, directives) in order to provide information and ensure compliance.
• Analyze and interpret basic statistics.
• Perform arithmetic calculations, including ratios and percentages.
• Operate a computer to prepare results of analyses (i.e. reports, tables, charts, and graphs) and perform operations (i.e. conduct research on the internet, collect, input, and retrieve data and information).
• Express information and ideas orally in a clear, concise, organized manner by using proper diction, grammar and volume so that others will understand.
• Make effective presentations and respond to questions from various groups, including boards, committees, and the public.
• Compose business communications (e.g. letters, memos, notices) and reports, policies, and procedures, in a clear, concise, organized, and accurate manner.
• Identify problems and central issues.
• Reason logically and critically.
• Perform, analyze, and document research.
• Research legislative issues and read and understand legislation.
• Recommend and implement changes/improvements.
• Develop and maintain cooperative, effective working relationships with co-workers, representatives of community organizations, state/local agencies and associations, supervisors, internal management staff, employee representatives and the public.
• Effectively mediate and resolve conflicts between/with individuals.
• Influence and persuade others to accept a particular viewpoint or to follow a particular course of action.
• Work and interact with a variety of individuals from various socioeconomic, ethnic, and cultural groups in person and by telephone, including situations where relations may be strained or confrontational.
• Work independently and accept increasing responsibility.
• Prioritize, plan, coordinate, and organize simultaneous work assignments and projects to meet critical and competing deadlines.
• Manage projects by developing project budgets and timelines to ensure projects meet time and budget guidelines.
• Work as a team member by keeping communication open, offering support, sharing knowledge, and contributing to and/or leading team efforts.
• Supervise clerical and/or technical employees, if required by the position.
• Monitor, plan, direct, assign and review the work of clerical and/or technical employees, if required by the position.

Minimum Qualifications

Other Qualifications

EXAMINATION INFORMATION 

Training & Experience Examination – Weighted 100%

The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate’s knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. To obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. 

Examination administration and processing time is approximately two weeks after the closing date of the job bulletin. 

Eligible List Information

A departmental open eligible list will be established for the county of Tehama. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

Retest Period

Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.

Special Testing Arrangements

Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at [email protected] or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

Education Documents

If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.

General Information

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified. 

If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list. 

General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.

Equal Employment Opportunity

The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Benefits
   This position offers the following benefits:

• Represented by the Joint Council bargaining unit.
• 96 hours of vacation per year, increasing upon continuous years of service.
• 96 hours of sick leave per year.
• 14 paid holidays plus one 8-hour personal holiday.
• CalPERS retirement plan, 8% employee contribution.
• The County pays approximately 80% of premium for medical, dental, and vision plan (including a $30,000 life insurance plan for employee). For the employee and entire family, the current employee's share of the insurance plan is $234.54 per month.
• Annual salary step increase based upon satisfactory performance and completion of 2,080 hours (Steps A to E).
• Deferred compensation plan with the County matching the employee's deposit, up to $60 per month.
• Supplemental insurance plans are available.
• Employee Assistance Program is provided to all employees at no cost by the County.

Additional Information
 ADA/EEO/DRUG-FREE WORKPLACE
 As a condition of employment Tehama County Social Services will require:
 A valid driver's license will be required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
 Proof of ability to work in the United States
 Pre-employment drug testing and physical
 Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted five (5) years from the date of the previous background investigation for each employee that has access to federal tax information.

About Tehama County

Beautiful Tehama County is in the heart of northern California, midway between Sacramento and the Oregon border. Based on the shores of the Sacramento River and in the shadows of Mount Lassen, Tehama County boasts some of the lowest housing costs in California along with short commute times to work. The County is home to a myriad of recreational activities.