Position Title: Administrative Secretary - Human Resources Secretary
Department: Human Resources
Supervisor: Administrator of Human Resources
Term of Employment: 12 months
Salary Classification: 14
Job Summary: Performs a variety of highly confidential Human Resources-focused secretarial and administrative functions for the Director of Human Resources, Peoria Unified School District (PUSD).
Essential Functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:
• Performs a variety of moderate to complex secretarial and quasi-administrative duties.
• Maintains calendar, arranges meetings, meeting sites and handles other logistical requirements. Compiles, prepares and distributes informational packets including employee handbook. Prepares correspondence, memoranda, policies and procedures.
• Supervises the tracking and maintaining of records for Classified Professional Growth.
• Contacts applicants, schedules interview appointments, responds to inquiries and requests for information.
• Responsible for work schedule calendars..
• Tracks, records, updates and enters a variety of confidential employee data.
• Maintains confidentiality and public files and records.
• Performs other duties as assigned or required.
KNOWLEDGE AND SKILLS:
• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
• Knowledge of the principles of business English, grammar, spelling and preparation of correspondence.
• Knowledge of the principles of confidential and public file, records and database management.
• Knowledge of the principles of business office management.
• Skill in reading, interpreting, understanding and applying relevant Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
• Skill in oral and written communications.
• Skill in making arrangements for substitute custodial and classroom aid coverage.
• Skill in administering and scoring tests.
• Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.
MINIMUM QUALIFICATIONS: High School Diploma or GED, AND three (3) years of relevant, progressively responsible confidential human resources office, clerical, secretarial, customer service or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
OTHER REQUIREMENTS:
• Must be able to pass a fingerprint and background clearance check.
• May be required to possess and maintain a valid Arizona driver’s license.
• Must possess at time of application and must maintain a Commissioned Notary for State of Arizona.
• Must be able to pass clerical testing, and keyboard at 55 wpm.
