Administrative Assistant III bei Pueblo County, CO

About the Department

****THIS POSTING MAY BE USED TO FILL MULTIPLE OPENINGS****

Position Duties

• Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
• Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records and statistical data; including compiling data for summaries and reports.
• Maintains office filing systems, files and records; assemble information upon request.
• Receives, sorts, distributes and processes incoming or outgoing mail.
• Scans and enters various information into databases.
• Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
• Orders, maintains and distributes office supplies and/or equipment.
• Prepares standardized and original documents and forms; composes original letters and written responses upon request.
• Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.
• Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.
• Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
• Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.
• Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes other personnel forms.
• Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/or weekly deposits.
• Performs other duties as appropriate or necessary for performance of the job.

Minimum Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or GED equivalency required.
• Minimum of six years of clerical experience required.

• Associate’s degree from an accredited college or university in the field of Business Management, Office Administration, or Human Resource Management preferred.
• Notary Public Certificate preferred.

• Must successfully pass background check.

Other Qualifications