Fundraising Events Manager bei The National World War II Museum Inc

Description

The National WWII Museum is currently seeking a Fundraising Events Manager. The Fundraising Events Manager reports to the Sr. Director of Fundraising Events and supports the planning for and manages the day-to-day execution of The National WWII Museum’s fundraising events, including the American Spirit Awards, the Victory Ball, Museum grand openings, Young Benefactor social events, special dedication ceremonies, Charter and Patriot Circle Membership events, Brick & Tributes ceremonies, Museum donor cultivation/recognition events, and other special events/projects. Additionally, the Fundraising Events Manager will assist with any special projects as assigned by the Sr. Director of Fundraising Events, the Assistant Director of Fundraising Events, or the Assistant Vice President of Institutional Advancement.

The Fundraising Events Manager serves in a collaborative capacity by providing input on event concepts and creative vision and supports crafting the event narrative arc under the leadership of the Sr. Director and Assistant Director. The Manager will focus on logistical aspects of events (e.g., coordinating setups, tracking progress, and handling on-site details) as well as support the event fundraising and stewardship objectives in accordance with the mission of the Museum. This includes assisting with sponsorship management (e.g., tracking and fulfilling benefits), marketing coordination, guest experience, and stewardship of key donor groups. While the Sr. Director and Assistant Director lead high-level planning, sponsorship design, and committee direction, the Manager executes these plans through hands-on tasks, with more independent responsibility for smaller-scale events like donor cultivation, recognition, and membership gatherings, and assistive roles in production management for major signature events.

The candidate must possess excellent organizational, communication, and collaboration skills, and must be flexible with the ability to manage multiple events at one time. A typical day might involve reviewing event timelines in team meetings, updating tracking spreadsheets for RSVPs, registrations, ticket sales, and sponsor benefits; communicating with vendors about deliveries, setups, and minor negotiations for smaller events; liaising with the marketing team on deliverables; processing gifts and acknowledgments; or conducting site visits, all while adapting to shifting priorities in a fast-paced environment. Occasional travel to support events outside the New Orleans metro area may be required.

Requirements

• Support the production and manage the day-to-day execution of the Museum’s fundraising events in alignment with the Sr. Director’s overall event concept and under the direction of the AVP of Institutional Advancement and Assistant Director of Fundraising Events. This includes tasks like monitoring progress, coordinating on-site logistics, and ensuring timelines are met, with more hands-on coordination for smaller cultivation, recognition, and membership events, and assistive support for major signature events.
• Support event-related sponsor benefits, communications, and stewardship plans for event sponsors throughout the year, such as tracking fulfillment, managing benefits delivery, and sending follow-up acknowledgments.
• Serve as marketing liaison by managing event marketing timeline and deliverables and building and maintaining mailing lists for invitations, electronic communications, and event website.
• Track ticket sales, sponsorships and event RSVPs using databases and spreadsheets.
• Manage RSVPs, event registrations, and ticket tracking; maintain event guest lists and seating charts.
• Cultivate and manage internal and external vendor relationships, including a mix of coordinating setups, deliveries, on-site needs, and minor negotiations (e.g., for terms and pricing on smaller events like donor cultivation or membership gatherings).
• Collaborate on plans for décor, catering, health/safety, marketing, AV/tech, internal operations, retail, entertainment, and others; execute assigned elements, including coordinating vendor procurement, on-site event logistics, and tracking financial obligations.
• Coordinate arrangements related to guest experience for fundraising events including transportation, accommodation, flights, meals, etc.
• Assist with development of the Museum’s Young Benefactors Society and associated events, including supporting member stewardship and maintaining accurate member records and engagement tracking.
• Handle gift processing, such as promptly acknowledging gifts and updating records.
• Perform other duties and special projects as assigned by the Sr. Director of Fundraising Events and the AVP of Institutional Advancement.

Qualifications

• Bachelor’s degree with at least three years of experience in special event planning.
• Demonstrated competence in computer technologies, including MS Office, presentation and desktop publishing software. Experience with relational databases preferred; experience with Raiser’s Edge highly preferred.
• Ability to understand the mission and programs of The National WWII Museum and to interpret those to donors in the form of creative event execution.
• Excellent oral, written and electronic communications skills with an emphasis on attention to detail and ability to adapt style.
• Strong project management and organizational skills; ability to work on multiple assignments under pressure while managing a full-year event production calendar and maintain deadlines.
• Must be able to work a flexible schedule – including weekends and evenings.
• Excellent interpersonal skills and the ability to function effectively as a member of a highly motivated, highly experienced, dedicated team.
• Creativity, initiative, organizational skills, and good judgment. Team-oriented. Patience, persistence, vision, and energy are important.

In addition to offering competitive wages, the Museum’s benefits package includes: 

• Medical insurance – 2 plan options; Museum pays 75% of premium 
• Dental and vision insurance 
• Flexible spending account 
• 401(k) – Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment 
• Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available 
• Long term disability insurance 
• Paid vacation and sick leave, 10 paid holidays per year 
• Free parking 
• Tuition assistance and professional development 
• Employee assistance program 

The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce.  We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability.  Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.