Executive Assistant, Infrastructure Managemen bei Virginia Union University

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

 Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Executive Assistant provides high-level administrative and operational support to the Assistant Vice President (AVP) of Infrastructure Management and Planning and related leadership teams. This role serves as the primary point of contact for internal and external stakeholders, ensuring smooth communication, efficient scheduling, and accurate documentation of critical initiatives. The Executive Assistant manages complex calendars, coordinates logistics for capital projects and planning meetings, prepares reports and presentations, and supports strategic initiatives that advance the university’s infrastructure, facilities, and sustainability goals.

Responsibilities

• Manage the AVP’s daily calendar, travel arrangements, meeting logistics, and correspondence.
• Draft, review, and edit reports, presentations, and communications related to infrastructure management, planning, and capital projects.
• Maintain filing systems (digital and physical) to ensure organized recordkeeping of contracts, compliance documents, and project materials.
• Serve as a liaison between the Office of Infrastructure Management and internal departments, external vendors, and government/regulatory agencies.
• Track project deadlines, deliverables, and key performance indicators to ensure accountability.
• Assist in the preparation of budgets, financial summaries, and progress reports for capital projects and facilities initiatives.
• Provide administrative support for space utilization studies, sustainability programs, and long-term planning efforts.
• Respond to inquiries from faculty, staff, students, contractors, and external stakeholders with professionalism and accuracy.

Education

• Bachelor’s degree in Business Administration, Public Administration, or related field preferred; equivalent work experience considered.
• 3–5 years of experience as an executive assistant, preferably supporting senior leadership in higher education, government, or corporate environments.
• Must be able to lift 10 pounds.

 Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact [email protected].

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page.