Accounts Payable Specialist bei Virginia Union University

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. 

The Accounts Payable Specialist is responsible for processing, monitoring, and maintaining all university vendor invoices, payments, and related financial transactions with accuracy and efficiency. This position ensures compliance with university policies, state and federal regulations, and generally accepted accounting principles (GAAP). The Accounts Payable Specialist works closely with faculty, staff, vendors, and the finance team to support timely payments, accurate reporting, and effective financial operations.

Responsibilities

• Review, verify, and process invoices, purchase orders, and expense reimbursements in accordance with university policies.
• Ensure all payments are accurate, properly authorized, and coded to the correct accounts.
• Schedule and prepare check runs, ACH transfers, and wire payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate accounts payable records, ensuring compliance with internal controls and audit requirements.
• Ensure adherence to university policies, state and federal regulations, and applicable grant/contract requirements.
• Assist with year-end closing, accruals, and audit preparation.
• Ensure accurate processing of 1099 forms and tax-related vendor documentation (W-9s).
• Serve as the primary point of contact for vendor inquiries, providing timely and professional responses.
• Assist in preparing accounts payable reports and reconciliations for management.
• Support the Finance Office with special projects, process improvements, and technology upgrades.
• Monitor aging reports and follow up on outstanding balances or discrepancies.

Education

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree preferred.
• 2–4 years of accounts payable or general accounting experience, preferably in higher education or a non-profit environment.
• Must be able to lift 10 pounds.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact [email protected].

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page.