Parks & Open Space Manager bei City of Albany, OR

About the Department

The City of Albany is searching for a Parks & Open Space Manager to lead the charge in caring for our parks, trails, athletic fields, and natural areas. This role is perfect for someone who can balance big-picture planning with day-to-day problem solving — all while mentoring a great crew and working with our community to keep our public spaces safe, welcoming, and beautiful. If you’re ready to grow your career (and maybe a few trees along the way), apply today and help us keep Albany’s parks thriving!

This position is open until filled.  First review of applications will be on Monday, October 13 for any applications received by midnight on Sunday, October 12.  Any applications received after October 12 will be reviewed and considered as needed, and this posting may close at any time after that date.

What makes the City of Albany so special? 

 We have an inspired team dedicated to providing exceptional service and supporting our community now and into the future. 

• Our people are instrumental to our success. We have a reputation for supporting growth and development throughout the organization.
• At 437 FTEs and 58,000 population, we’re not too big or too small.  You can enjoy being part of a community while still finding plenty of opportunities for professional growth.
• We do serious work, but never take ourselves too seriously. Our team enjoys humor, fun, camaraderie, and epic holiday celebrations.

Benefits include:

• Excellent medical, vision and dental benefit package for the employee and qualified family members with low monthly out-of-pocket cost. Employee-paid premium is approximately $56 per month for employee-only coverage up to a maximum of $162 per month for family coverage.  
• City-paid contribution to a VEBA Trust account for out-of-pocket healthcare expenses.  Currently, the annual contribution is $2,000 for employee-only and $4,000 for employee plus dependent(s).
• Paid time off
  • 17 hours of vacation leave per month, with progressive increases
  • 8 hours of sick leave per month  
  • 10 paid holidays per year
  • Fronted sick and vacation leave may be considered upon hire for well qualified candidates
• Excellent retirement benefits: 
  • City-paid participation in the Oregon Public Employee Retirement System (OPSRP and City pays 6% IAP contribution) 
  • City-paid 2.5% contribution into pre-tax deferred compensation plan 
• In addition, other benefits such as job-related college tuition and book reimbursement, employee assistance program, basic life insurance, short-term disability, long-term disability, and flexible spending accounts for healthcare and childcare expenses.

To learn more about our organization, our community, and our benefits, click here. 

Position Duties

The Parks and Open Space Manager plans, organizes, directs, and coordinates the maintenance, repair, and improvement of city parks, athletic fields, natural areas, trails, landscaped areas, and related facilities. This position oversees maintenance staff, seasonal employees, and contractors to ensure safe, attractive, and sustainable public spaces. The position develops work plans, schedules, and budgets, and ensures compliance with environmental regulations, safety standards, and department goals.

The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification.  Any of the following duties may be performed.  These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

1. Supervises a Park Maintenance division, seasonal employees, and contractors on a daily basis including scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employees; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions.
2. Establishes and analyzes the division’s overall priorities, goals, and objectives to ensure alignment with departmental and City-wide strategic initiatives.
3. Identifies current and future park needs; develops a strategic plan to research, evaluate, and implement more effective practices; and builds a workforce capable of executing these innovations.
4. Develops annual and seasonal maintenance plans for parks, athletic fields, trails, and open spaces including mowing, irrigation, landscaping, tree care, playground inspections, facility upkeep, and litter control. Prepares the annual budget for the Park Maintenance Division, monitors expenditures to ensure alignment with budgetary constraints, and notifies the supervisor of any emerging financial or operational issues.
5. Collaborates with the Director on long-term park and facility planning, including coordination with contractors for community engagement and design efforts. 
6. Develops bid specifications, selects contractors, and ensures work is completed to quality and safety standards; maintains appropriate records related to maintenance and construction activities.
7. Conducts on-site inspections to monitor work in progress, ensure compliance with safety standards, evaluate work quality upon completion, and address any operational issues as they arise.
8. Monitors and assesses park infrastructure, equipment, and amenities; prioritizes repairs and improvements; and maintains accurate records.
9. Manages the City’s Urban Forestry Program and provides direction to the City’s Urban Forester.
10. Works closely with other City departments, community groups, and user organizations to support events, volunteer activities, and park stewardship programs.
11. Implements environmentally responsible maintenance practices, including water conservation, integrated pest management, and habitat protection.
12. Oversees the use of park vehicles and equipment; schedules maintenance and repair; ensures operators are trained; replaces equipment as needed.
13. Responds to the public, news media, and other agencies regarding park activities and operations.
14. May assist with special event coordination, logistics, and on-site management for River Rhythms, Northwest Art & Air, and other special events as assigned. 
15. Maintains professional networks and attends training sessions and conferences as necessary to advance skills and stay current on issues and practices in all areas of responsibility.
16. Represents the City of Albany by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and deliver the best service possible in a respectful and patient manner.
17. Works to streamline work processes, and work cooperatively and jointly to provide quality customer service.
18. Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions.  Builds confidence in the city through own actions.
19. Effectively promotes and supervises a safe work environment.  Complies with all safety rules and performs work in a safe manner.  Ensures staff maintain a safe working environment in compliance with Federal, State, and City health and safety guidelines and regulations.
20. Serves as a member of various City committees as assigned.
21. Assists other staff in the performance of their duties as assigned.
22. Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.
23. Operates a motor vehicle safely and legally. 
24. Performs other related duties as required/assigned

Minimum Qualifications

This is a supervisory position. Individuals in this classification are responsible for supervising assigned employees which includes scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employees; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions. 

Other Qualifications

Education and Experience
A bachelor’s degree in recreation, leisure services, horticulture, natural resources, or a closely related field; 
and
Five years of progressive experience including the design, implementation, and management of public park facilities and amenities;
including
At least three years of supervisory experience; 

or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Special Requirements

• Possession of or ability to obtain a valid Oregon driver's license and a driving record that meets the City's driving standards at time of job placement.
• In accordance with Human Resources substance abuse policies, incumbents in this position are subject to the City's Drug & Alcohol testing program which includes random drug and alcohol testing.
• The individual shall not pose a direct threat to the health or safety of themselves or others.
• CPR/First Aid certification preferred.

Knowledge, Skills, and Abilities
Knowledge of: the principles and practices of municipal park management; materials, pesticides, chemicals; asset management (including use of OpenGov/Cartagraph); urban forestry and open space management; park planning; construction trade skills (carpentry, plumbing, concrete, painting; equipment maintenance; horticulture as well as methods and practices used in park maintenance; business practices including budgeting and accounting, word processing, spreadsheet, and database computer software; principles of supervision and personnel practices.

Skill in: the operation of park vehicles and equipment.

Ability to: plan, organize, and direct the maintenance, repair, and construction of park grounds; to make decisions independently in accordance with policies and procedures; operate small office equipment, including copy/scanner; laptops/tablets; operate and repair small/light equipment, such as power tools; operate and repair medium equipment and machinery, such as vehicles or commercial mowers; and communicate effectively, verbally and in writing; understand and carry out written and oral instructions; establish and maintain effective working relationships with employees, other departments, and the public.

Work Environment
The work environment is primarily an office environment under usual office working conditions. Work is also performed in outside weather conditions where the employee may be exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, vibration, and moving and noisy machinery. Occasional travel includes local and regional meetings, and regular visits to work sites that may contain chemicals, machinery, or heavy equipment. This position may regularly be required to work evenings and weekends.

Physical Demands
The factors described herein are representative of, but not all-inclusive of, those that must be met by an individual to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Detailed information may be available in a supplemental Job Task Analysis document.

The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required:

In the performance of job duties, the employee will perform most of their work in an office setting. Some outdoor work is required. Hand-eye coordination is required to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is frequently required to use hands to finger, handle, feel, and operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit, talk and hear; and occasionally required to climb or balance, stoop, kneel, crouch, bend, crawl, and smell. Occasionally standing and walking on uneven, sometimes slippery, surfaces is required.

Tools & Equipment Used
In the performance of job duties, the employee will use the following tools and/or equipment: including word processing, spreadsheet, and database software; copiers/scanners; grounds maintenance equipment, and other related equipment.

Safety Equipment: This is not an exhaustive list. Hearing protection (including earmuffs), safety glasses, steel-toed boots, gloves (nitrile, latex, leather), hard hat, traffic cones, safety vest, fall-restraint equipment when required. Develops safe work habits and contributes to the safety of self, co-workers, and the public.

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